Key Responsibilities
Inbox Management & Communication Triage: Provide high-judgment inbox management for both Directors.
Calendar & Scheduling: Manage and prioritize both Directors' calendars, coordinating meetings, appointments, and internal discussions across multiple time zones.
Travel Management: Coordinate with the Finance & Operations Team to lead travel arrangements, secure visas, and reconcile all post-trip expenses promptly for both Directors.
Meeting & Event Coordination: Organize office meetings, prepare agendas, materials, minutes, and follow-up actions.
Stakeholder Coordination: Prepare Directors for engagements with governments, NGOs, donors, and internal leaders.
Communications Support: Draft, review, and proofread correspondence, reports, presentations, and internal documents for both Directors.
Project & Task Support: Assist with ad hoc office projects or tasks as requested by either Director.
Proactive Coordination: Anticipate the Directors' needs and manage competing priorities efficiently.
Key Skills & Experience
Bachelor's degree or equivalent experience.
5+ years supporting senior leaders in an office environment.
Strong organizational, time-management, and multitasking skills.
Excellent written and verbal communication skills.
Professional discretion and ability to handle sensitive information.
Proficiency in Microsoft Office Suite, office collaboration, and AI tools.
Proactive, detail-oriented, and able to anticipate the needs of multiple leaders.