RESPONSIBILITIES:
The successful incumbent provides high-level administrative, coordination, secretarial and strategic support to the Executive Director and contributes to the effective functioning of the office of the Executive Director: People and Culture. This includes, but is not limited to:
Provide comprehensive executive and administrative support to the Executive Director: People and Culture.
Manage the Executive Director's diary, correspondence, travel arrangements, and meeting schedules.
Coordinate and prepare documentation for executive committees, governance structures, and senior management meetings.
Draft, edit, and quality-assure high-level correspondence, submissions, reports, and presentations.
Serve as a key liaison between the Executive Director's office and internal and external stakeholders.
Monitor follow-ups, action items, and deadlines to ensure effective execution of decisions.
Document management and record keeping
Assist with the coordination of strategic initiatives, projects, and events and meeting logistics within the People and Culture portfolio.
Ensure compliance with institutional policies, procedures, and governance requirements.
Handle all financial administration and procurement processes of the office as well as management of travel arrangements as and when required.
Serve as the first point of contact for the Executive Office, addressing all external and internal queries.
Office management and ensuring that all assets are in good working condition.
MINIMUM REQUIREMENTS:
A relevant degree or diploma in either secretarial, Office Administration, Business Administration
A minimum of five (5) years' experience in a senior or executive management support role, preferably within a higher education or complex organisational environment.
Advanced proficiency in MS Office and related administrative systems.
Knowledge of financial systems
Excellent written and verbal communication skills.
A valid driver's licence
ADDED ADVANTAGES AND PREFERENCES
Relevant Honours degree in Business Administration or related field;
At least three years' experience as an Executive Management Assistant;
Experience working in a tertiary institution or a complex organisation;
Certification and experience in project management;
Certificates in MS Office Suite;
Registration with the Professional Secretarial Body.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
Knowledge of and insight into the operations of tertiary education institutions;
Knowledge of project and financial administration;
Excellent language and communication skills;
Excellent computer and technological skills;
Time management skills and the ability to function independently;
Good interpersonal skills and the ability to maintain confidentiality;
Problem solving skills and the ability to work under pressure;
Attention to detail and accuracy.
Excellent planning and organisational skills
Good financial administration skills;
Excellent MS Office suite (Word, Excel and PowerPoint) skills;
Excellent business writing skills;
Excellent relationship management skills;
Ability to work under pressure and meet strict timelines.
Ability to work independently with minimum supervision.
CLOSING DATE: 20 FEBRUARY 2026