Closing Date : 2026-05-11
Minimum Requirements:
Grade 12
Secretarial Certificate
2 years' experience in a similar environment
Core Responsibilities:
Provide and render effective and efficient clerical, secretarial and administrative service to the office of the Divisional Head
Schedule, confirm and update the diary of the Divisional Head, alert and indicate to the Divisional Head of urgent meetings
Organise appointments with internal and external clients, prepare memorandums and other communication as directed
Responsible for arranging meetings, venues, refreshments, prepare agenda, taking and compiling
Screen all incoming calls and direct them to relevant person and assist caller if knowledgeable on the subject matter
Record all messages and advise on the return calls, arrange travelling and accommodation logistics of the division
Develop, organise and maintain files and records of the office of the Divisional Head
Copy, type and format documents and reports, create presentations using related office applications
Attend to visitors promptly and professionally in accordance with customer care service standards and establish nature of the visit, record details of enquiries or messages in the absence of relevant people
Responsible for the consumables and stationery for the division