JOB RESPONSIBILITIES
Financial Management & Reporting
Lead financial planning, budgeting, and forecasting processes for OMCP operations
Develop and implement financial policies, procedures, and internal controls to ensure the
integrity of OMCP's financial systems
Monitor cash flow and ensure timely disbursement of funds for program activities
Prepare accurate, timely financial reports for internal and external stakeholders, including the
Board, management, and regulatory authorities
Manage accounts payable and receivable, and oversee payroll processes
Conduct monthly financial reconciliations, ensuring the accuracy of all accounts
Ensure compliance with local tax regulations, financial laws, and project requirements
Coordinate audits and provide relevant financial documentation
Budget & Resource Allocation
Develop, manage, and monitor the annual budget in alignment with organizational priorities and objectives
Provide financial analysis and advice to support resource allocation and cost-effective decision-making
Track and analyze budget variances, and recommend corrective actions when needed
Administration & Operations Management
Oversee general office management, ensuring that the office environment supports the efficiency of day-to-day operations
Manage procurement processes, ensuring value for money and compliance with internal and external requirements
Ensure proper asset management, including inventory control and maintenance of office equipment
Supervise logistics, including travel arrangements, transportation, and event management
Develop and maintain relationships with local vendors and service providers to ensure highquality service
Human Resources & People Management
Support staff contracts, benefits, administration, and compliance with Kenya's labor laws
Be the focal point for the Labor Inspectorate and other regulatory bodies
Compliance & Risk Management
Ensure compliance with local laws, OMCP regulations, and organizational policies related to finance and administration
Identify and mitigate financial and operational risks through effective policies, controls, and risk management strategies
Ensure that financial records and reports are maintained and submitted according to legal and donor standards
Program Implementation Support
Collaborate with program teams to ensure financial resources are available for program activities on time
Provide support in financial planning and management for projects, including budget tracking, financial reporting, and expense monitoring
Support grant management by ensuring timely financial reporting to OMCP management
KEY SKILLS & EXPERIENCE
Key Skills
Excellent verbal and written communication in both English and Swahili.
Ability to communicate financial concepts to non-financial stakeholders.
Expertise in budgeting and forecasting.
Sound understanding of financial regulations and reporting requirements, ensuring compliance with funding agreements.
Knowledge of local tax regulations and compliance requirements.
Ability to prepare accurate and timely financial reports for management and stakeholders.
Skills in identifying, assessing, and mitigating financial risks, including fraud prevention and internal control systems.
Strong knowledge of accounting principles, standards, and practices, including familiarity with accounting software (QuickBooks) and tools.
Experience coordinating and supporting internal and external audits, ensuring accurate documentation and compliance.
Expertise in cost management, resource allocation, and finding efficiencies to maximize the impact of funds.
Experience in developing and implementing financial policies and procedures to ensure accountability and transparency.
Ability to align financial management with the organization's mission and long-term goals.
Proven ability to oversee office operations, procurement, and logistics management.
Strong asset management and vendor relationship skills.
Knowledge of Kenyan labor laws and payroll management.
Proven experience in managing, mentoring, and leading cross-functional teams.
Key Experience
Proven experience in managing financial operations, including the preparation of financial statements, managing project accounts, and overseeing financial controls within an
organizational context.
Significant experience managing finances for funded programs, ensuring compliance with OMCP regulations, and reporting requirements.
Demonstrated expertise in developing, managing, and monitoring budgets and financial forecasts, ensuring alignment with program workplans and objectives.
Experience in coordinating and supporting internal and external audits, ensuring accurate documentation and compliance with both organizational and donor requirements.
Experience in identifying, assessing, and mitigating financial risks, including implementing fraud prevention measures and maintaining robust internal control systems.
Familiarity with accounting systems and tools, such as QuickBooks, with the ability to manage financial records and reconcile accounts efficiently.
Fluency in English (essential) and Swahili (highly desired) to effectively manage communications with various stakeholders across the landscape.
Experience in developing and implementing financial policies and procedures to ensure accountability, transparency, and adherence to organizational and partner standards.
Experience working with cross-functional teams, including program managers and technical leads, to ensure integrated financial management across all aspects of the program.
QUALIFICATIONS
Required
Bachelor's degree in Finance, Accounting, Business Administration, or a related field
A professional accounting certification (CPA, ACCA, or a globally recognized equivalent) is preferred