Finance & Administration Intern at Kilimo Trust

Purpose of the Job:

The Project Technical Intern will support the agricultural projects team in implementing field activities, providing technical assistance to farmers, and contributing to data collection, training, and documentation.
The role is designed to give the intern practical exposure to agricultural project management and farmer support services while enhancing project delivery.


Effective Communication
Writing & Verbal Skills
Computer Skills
Ability to Multi-task


Responsibilities

Accounting & Finance:


Support in the preparation of payment vouchers and cheques in accordance with the laid down procedures of the Trust.
Assist in ensuring that payments are acknowledged by all beneficiaries.
Support in maintaining proper filing of all the relevant payment documents for ease of future reference.
Assist in ensuring that payment documents are properly stamped as PAID.
Assist in receiving, assembling, and preliminary checking of travel accountabilities and forwarding them for further checking and authorization.
Support in maintaining a file with copies of authorized travel advance requests as well as corresponding accountability summaries.
Support in ensuring that all transactions made during the week are fully entered in the accounting system.
Support in maintaining and updating the inventory register of the Trust.
Support in maintaining and updating the withholding tax schedule and timely remittance to KRA.
Support in updating and maintaining of the asset register.
Assist in the preparation of donor and monthly management reports


Administration:
Front Office management


Support the maintenance of the general filing system and file all correspondence (Service Providers, Administration, and Projects)
Assist in enhancing the corporate image of Kilimo Trust through proper organization of the front office desk and office surroundings.


General Administration


Assist in coordinating travel logistics for staff
Support in the coordination of procurement of goods and services while ensuring value for money
Assist in preparing correspondence and memos to staff in relation to office operations.
Support in organizing events and making relevant logistical arrangements


Technical Competence Requirements


Basic experience in the use of spreadsheets
Basic understanding of generally accepted accounting principles and Financial Reporting Standards
Basic skills in accounting and bookkeeping
Ability to maintain strict confidentiality in performing different duties
Basic experience in general Office administration
Honest and trustworthy


Educational Qualifications and Experience Required


A graduate with a Bachelor\'s degree in accounting, business, finance, or other relevant discipline
Part II qualification in professional accounting qualifications such as CPA or ACCA. is an added advantage
A minimum of one year's experience doing Finance, Accounting, and Administration work