Finance and Administration Manager at Trocaire

Key Responsibilities

Organisational Financial Controls & Reporting


Input into preparation of the annual country budget and quarterly budget reviews (programme, cost recovery and programme support elements).
Proactively manage foreign exchange risk in country and partner budgets.
Analyse, prepare and submit, to Trócaire HQ, country cash flow projections in line with various budgets.
Provide strategic finance leadership to Sudan management team through analysis of financial information including budget vs expenditure, monthly tracking, exception reporting etc.
Build strong working relationship with HQ finance team. Attend and actively contribute to Global Finance meetings as required.


Institutional Funding


Strategic risk management of multiple institutional funds including development of solutions to mitigate any implementation issues, scenario planning and risk assessment of funding opportunities.
Lead on development of institutional donor proposal budget preparation process and donor financial reports in coordination with Programme and Finance colleagues, the Business Development and Grants Manager, and relevant programme colleagues.
Plan and coordinate institutional donor project external audits.
In coordination with the Business Development and Grants Manager, provide all relevant information for institutional donor due diligence processes.
Ensure that all institutional donor fund cost recovery is implemented, reviewed, and updated as agreed by the Country Management Team.
Provide a strategic analysis of the country budget, regarding the projected income from external donors.
Maintain a live repository of donor financial compliance requirements and ensure these are being met.
Finance lead point of contact with Institutional funders regarding financial compliance. Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure.
Ensure that the partner grants transfer mechanism (using the cash/fund transfer agencies) is reviewed, updated, and implemented


Finance and Governance in Partner Organisations


Coordinate with programme & finance staff by reviewing partners' project financial reports and providing financial information for decision-making.
Ensure partner financial capacity assessment and lead partner financial capacity building process.
Coordinate the Programme Finance calendar of quarterly and annual reporting of project and programme expenditure to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual and donor compliance requirements.
Lead the provision of financial technical support to partner organisations, ensuring they are aware of the financial standards and requirements, and have adequate technical capacity. Where partners may need further support, provide guidance to the programme accountants on the framework for capacity strengthening.


Other responsibilities


Deliver tailored finance trainings to staff and partner organisations specifically on Agresso and major IF donors' compliance requirements in coordination with Programme Accountant.
Ensure Trócaire's performance management system, demonstrating high standard of accountability and transparency.
Develop and maintain good professional relationship with colleagues, service providers and staff of other agencies.
Ensure compliance with all Trócaire policies and procedures, and that the Finance team adhere to organisational policies such as (HR policies, Safeguarding policies, etc).
Lead recruitment of finance staff as required.
Ensure appropriate induction and performance management process in the finance team.


Requirements

Experience:


Minimum eight years profession experience in a finance role, including proven experience (at least 5 years) in a managerial role.
Prior experience of managing the finances for large budgets including the reviewing and preparation of financial reports.
Prior experience of managing large donor budgets and extensive knowledge of donor compliance requirements.
Experience of working with multi-currency budgets and foreign exchange risk management.
Prior experience of working with EU grants would be desirable