Finance and Program Assistant

About us

At Nutrition International, we make a difference, because nutrition is the difference. Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.

If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.

About the role

• Assist Program Officers and District Coordinators in preparing all necessary documentation related to program activities, in line with Program Finance Processes and Procedures manual, including grant agreements, contracts, purchase orders, travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries.
• Lead in the preparation of contracting documents which include P-REQs, draft contracts in CLM and travel letters
• Monitor contract review and approvals in CLM and contract expiration timelines to ensure that NCTEs/CTEs are processed in time (if required) and Contract Closures are prepared and submitted timely
• Assist in circulating ToR for procurements to vendors
• Update the Contracting Database with the necessary contract information and upload support documentation.
• Manage petty cash, record and reconcile and provide monthly petty cash reports
• Liaise with Payroll Service Provider to process monthly payroll
• Assist with the organization and logistics for program meetings and workshops.
• Prepare and submit PRFs, Preq, activity budgets, participants attendance sheets to RO for review, approval and payment
• Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders for program staff, consultants as well as program specific workshop participants and visitors.
• Support in Malawi Office set up

Requirements

• Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience.
• 5 years' experience working in an office environment in a similar position.
• 3 years' experience working in program management environment.
• Proficiency working with the Microsoft Office suite.
• Experience working with database, an asset.
• Ability to plan and organize work to meet deadlines
• Ability to adapt to new situations within the organization as they arise (flexibility)
• Ability to work under pressure
• Excellent interpersonal skills
• Excellent communication skills, both orally and in writing

Benefits

A competitive market pay, health benefits, pension plan, flexible work hours, vacation, support for learning and development opportunities and health and wellness. We offer a collaborative and engaging work environment.

Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.

Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.

How to apply

To apply kindly click on the link below.

Finance and Program Assistant - Nutrition International