Job Description
As a Finance Assistant, you will be involved in managing a general ledger and finance compliance matters for the Kenya business for monthly group reporting, performing day to day accounting, debt collections, accounts payables, invoicing & accounts receivables, local statutory reporting, monthly tax returns and forecasting and supporting annual external audits.
Specific Responsibilities:
Debt Collection
Follow-up on collections from customers via calls, emails and visits to ensure collection targets are achieved month-on-month
Maintaining strong relationships with customers, providing excellent customer service, and addressing their queries
Initiating collection actions, such as demand notice,suspension letters and legal proceedings to clear all outstanding debts
Prepare and circulate accurate customer statements of accounts to assist with collections
Negotiating payment plans, deadlines, and terms with customers
Collection of WHT certificates from customers
Make sure 90% of invoices do not go beyond 90days
Financial Accounting
Maintain accurate ledgers in Zoho Books by ensuring monthly reconciliations are done
Reconcile cash and bank entries with deposits and expenses daily
Ensure all transactions have supporting documents stored in ZohoBooks, Zoho Workdrive, and physical files where applicable
Report daily cash balances
Petty Cash management
Fiscal Compliance
Calculate and file VAT taxes accurately and on time
Ensure WHT deductions are made and paid to KRA on time
Collect WHT certificates from KRA and send them to vendors promptly
Accurately deduct and pay all statutory and PAYE taxes to the KRA, NSSF, and NHIF
Requirements
To qualify for this role, you should have the following:
Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
Professional accounting certifications e.g. CPA, ACCA etc
Minimum of 1 - 2 years of relevant work experience in accounting or finance
Willingness to embrace the complexities of scaling, to get involved in operational tasks where necessary, and remarkable enthusiasm and willingness to support PAIX's growth
Excellent written and verbal communication skills
Strong analytical skills and attention to detail, with the ability to interpret data and make data-driven decisions