Finance & People Operations Administrator at RecruitMyMom

Job Description


A high-end hospitality management entity is seeking a highly organised and detail-oriented Finance & People Operations Administrator to provide administrative support across finance, procurement, and people operations functions. This is a permanent, full time in office role.
This role is best suited to an individual with strong coordination and administrative skills who is comfortable handling supplier administration, finance-related processing, HR administration, and general operational support in a fast-paced hospitality environment.
The successful candidate will be responsible for ensuring that administrative processes are managed efficiently, accurately, and professionally while supporting multiple departments across the business.


Key Responsibilities
Finance Administration


Process invoices, purchase orders, supplier reconciliations, and payment requests
Maintain accurate financial records and filing systems
Assist with accounts payable administration and expense tracking
Support month-end administrative requirements
Prepare reports, spreadsheets, and supporting documentation
Ensure all finance-related administration is completed accurately and timeously


Procurement Administration


Coordinate procurement orders and supplier communication
Follow up on deliveries, outstanding orders, and supplier queries
Maintain supplier records, pricing schedules, and procurement documentation
Assist with stock and inventory administration
Support the procurement process for perishable and non-perishable goods
Ensure procurement records and paperwork are updated and compliant


HR & People Operations Administration


Maintain employee files and HR records
Assist with onboarding and offboarding administration
Coordinate leave forms, contracts, and employee documentation
Support payroll administration by ensuring accurate submission of information
Assist with general HR administration and compliance documentation
Provide administrative support to the people operations function


General Administrative Support


Provide day-to-day administrative support to various departments
Manage filing systems, records, and confidential documentation
Coordinate meetings, calendars, and internal communication where required
Assist with ad-hoc operational and administrative tasks
Ensure high levels of organisation, professionalism, and accuracy at all times


Requirements

Minimum Requirements


Diploma in Administration, Finance, HR, Supply Chain, Procurement, or related field advantageous
3 - 5 years' administrative experience within procurement, finance, HR, or hospitality
Previous hospitality experience highly advantageous
Experience working with suppliers and procurement administration preferred
Exposure to finance and HR administration beneficial
Strong computer literacy, particularly Microsoft Excel and Office Suite
Excellent organisational and communication skills
Strong administrative and coordination skills
High attention to detail and accuracy
Ability to multitask and prioritise effectively