Job Overview:
The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of supplier invoices, employee reimbursements, and other company payment obligations. The role supports the organization's financial operations by maintaining accurate accounts payable records, reconciling vendor accounts, ensuring compliance with internal controls and financial policies, and coordinating with internal departments and external vendors to facilitate efficient payment processing and maintain strong supplier relationships.
Key Responsibilities:
Invoice Processing & Accounts Payable
Process and verify local supplier invoices, operational invoices, and other approved Operating Expenditure (OPEX) transactions accurately and within established timelines.
Perform three-way matching of Purchase Orders (PO), Goods Receipt Notes (GRN), and supplier invoices to ensure payment accuracy and compliance with procurement procedures.
Ensure all payment requests are supported by complete documentation and have obtained the required approvals before processing.
Prepare payment vouchers and maintain accurate records of all accounts payable transactions.
Vendor Payment & Reconciliation
Prepare and maintain vendor payment schedules, ensuring suppliers are paid in accordance with agreed payment terms and company cash flow plans.
Maintain accurate supplier ledger accounts by recording transactions, reconciling balances, and promptly resolving invoice or payment discrepancies.
Respond to supplier inquiries regarding invoices, payment status, account balances, and statement reconciliations in a timely and professional manner.
Participate in the reconciliation of the company's Naira bank account by investigating and resolving outstanding reconciling items.
Financial Reporting & Cost Control
Support the tracking and proper accounting of Operating Expenditure (OPEX) and Capital Expenditure (CAPEX) purchases to ensure accurate financial reporting.
Assist in month-end and year-end closing activities by preparing accounts payable schedules, reconciliations, and supporting documentation.
Prepare periodic accounts payable and vendor reports as required by management.
Compliance & Documentation
Maintain organized and up-to-date accounts payable records, ensuring all financial documents are properly filed and readily accessible for audit purposes.
Ensure compliance with company financial policies, internal controls, accounting standards, and statutory requirements relating to accounts payable transactions.
Support internal and external audit exercises by providing requested documentation, reconciliations, and explanations related to accounts payable activities.
Cross-Functional Coordination & Process Improvement
Liaise with Procurement, Administration, Warehouse, and other internal departments to resolve invoice, purchase order, goods receipt, and payment-related issues.
Coordinate with Finance team members to ensure timely and accurate processing of financial transactions.
Identify opportunities to improve accounts payable processes and recommend measures that enhance efficiency, accuracy, and compliance.
Requirements
Bachelor's degree in Accounting, Finance, Economics, or a related field.
2 - 4 years of experience in Accounts Payable, Financial Accounting, or a similar finance role.
Experience in invoice processing, vendor payments, bank reconciliations, and supplier ledger management.
Professional certification (ICAN, ACCA, ACA, or equivalent) is an added advantage.