Job Purpose
The Financial Operations Manager for Sun Vacation Club will be responsible for the effective day-to-day management of the business unit's financial performance, financial controls, fiscal discipline and finance team with specific regard to achieving business profitability and improving financial operational standards, in line with industry regulations; legislative requirements and Sun standards.
Key Performance Areas
Understand business strategy and budgets and align Unit objectives and targets accordingly
Develop objectives for the Unit's finance deliverables
Facilitate the management and achievement of Financial deliverables
Direct financial analyses and benchmark with leading financial trends and practice
Identify and investigate new financial opportunities to increase revenues or create efficiencies for the property
Collaborate with stakeholders to initiative and manage projects to improve financial results for the property
Direct risk analyses i.t.o impact on short term profit margins vs. long term sustainability
Compile and manage a risk register for the business unit according to group and unit standards
Co-ordinate internal and external financial audits
Oversee and manage the Financial reporting on projects and initiatives
Review financial risks (on Risk Register) quarterly and implement mitigating controls
Communicate with all relevant internal stakeholders at unit and Group level as well as external stakeholders
Manage and allocate people and operational resources for the department to deliver financial objectives and results
Align strategies with BBBEE transformational strategies which contribute towards targets being achieved for the business unit and group
Integrates Group standards into Unit Operations
Develop, align and update practices with new legislative and tax regulations
Monitor compliance to financial procedures, costs, controls and productivities
Continuous focus on improving processes within the unit
Complete relevant statutory returns that fall outside the scope of Sun Vacation Club
Complete Annual Insurance declaration accurately according to unit financial position and requirements
Lodge liability claims and follow up to ensure resolution according to legal and policy requirements
Communicate standards and regulations with team to ensure compliance is achieved
Oversee the recording and delivery of financial transactions for all financial functions on the property to ensure the financial position of the unit is accurate and up-to-date
Investigate unusual variances relative to budget and previous year
Conduct an analysis of business results and identify relative trends to ensure realistic forecasts
Find solutions to resolve anomalies and follow-up to ensure execution or change in procedure
Compile monthly and quarterly forecasts
Compile annual Budgets, forecasts & controls
Provide commentary on management accounts
Motivate and manage Capex requirements
Manage stock control and stock management processes
Manage Procurement processes and relationships to ensure monitoring and tracking of price movements to minimize input cost fluctuations.
Approve Purchase Requisitions for the unit based on approval limits
Approval of bad debt write-offs.
Interpret results and commentary on financial results
Provide value-adding recommendations to optimise financial performance (with regards product, process and practices).
Compile and provide board packs, reports in line with Industry Board and management requirements that assists stakeholders in making relevant decisions
Lead and motivate financial employees and promote positive working relationships, direction and support
Lead and oversee departmental communication ensuring employee and management interaction
Measure and develop strategies to enhance employee engagement
Identify and manage training, coaching and development requirements in line with strategic plans, e.g. skills shortages, succession plans, talent management
Ensure competent levels of staff meet operational level requirements (right fit for the job)
Source and Select talent as per EE plan to build the future food and beverage talent pipeline
Performance Manage and coach reporting managers to ensure KPA's are achieved
Manage employee relations within the unit financial function (meetings - formalised, minuted with issues addressed)
Act as the SME on Financial statutory legislation and tax requirements for the business unit
Communicate actively with Business Operations, HR and Finance to review cross-departmental impacts and reconcile data
Communicate with Group Finance and report on revenue and financial position as required
Ensure management and financial reporting for the Business unit achieves statutory requirements and timelines
Interact with Business Partners and suppliers to deliver efficient procurement standards
Negotiate and reach agreements with service providers and business partners
Monitor financial performance of various departments and consult with Functional Managers on results and areas of concern
Report and consult with top management on risk areas and remedial action to be taken
Present results to top and Group management
Job Requirements
Education
Grade 12/ Matric
B com Honours (CTA) with Articles or equivalent
Registration as a Chartered Accountant an advantage
Experience
At least 5 years' experience in a general financial management environment
Experience in a hospitality environment an advantage
Skills and Knowledge
Deciding
Evaluating information (Analysing; Conceptualising)
Taking action (Initiating; Improving; Influencing; Taking ownership; Provide direction; Delegating)
Controlling (risks, results and relationships)
Integrating (collaborating; consulting; managing conflict)
Influencing (Leading People; Informing; communicating; Coaching)
Applying expertise and technology
Maintaining focus
Emotional maturity
Financial & Business Acumen
Knowledge of statutory legal and tax requirements
Strong technical knowledge including IFRS developments
Strong knowledge of accounting systems
Timeshare and hospitality industry knowledge
Team Planning
Product & Trend Analysis
Stock control
Proficiency in MS Office
IFS Finance an advantage
Keep abreast of new developments in the financial and tax fields