Purpose
The Fleet Asset Administrator 1assist the Vehicle Fleet Manager with Fleet related administrative task including but not limited to creating reports, archiving, ensure accurate record keeping, updating fleet data base systems, and gathering statistics.
S/he supervises registration/deregistration processes and obtaining necessary licenses/permits to operate, deregister and dispose of Fleet assets with the support of Import/Export Colleagues.
Accountabilities & functional responsibilities
Ensure sale/donation/archive vehicle files of all ICRC assets are up to date.
Creates Requisition orders for workshop supplies and fuel as instructed
Open the accident cases in the database and complete the file according to regulations
In co-ordination with the Delegation's Security Focal Point, assists with on-the-spot accident response and dealing with authorities/local insurance providers to obtain applicable documentation
Collect all relevant information about possible damages caused by accidents and inform the supervisor immediately.
Assists car users in case of accident and be reachable by phone at all times
Liaise with all other departments regarding Fleet administration
Monitor the workshop chancellery stock and replenish it when necessary.
Follow-up in coordination with the NG carpool managers on accident cases and ensures that the FW database is updated, and reports submitted to superiors
Ensures data entry in the fleet program "Fleetwave". (Fuel, Repairs, Vehicles, Stock)
Report to Administration/Finance Departments on the private use of vehicle for expatriates on monthly bases.
In coordination with the VFM, organize and prepare monthly fleet KPI reports
Review fuel usage and report variances/discrepancies to superiors immediately
Compiles statistics and reports using available fleet data when requested
Desired profile and skills
Degree in transportation, logistics or proven relevant work history
2-3 years of experience in fleet management, logistics, administration or similar position
Strong computer skills (Word/Excel mandatory, prior Fleet data-base systems an asset)
Excellent knowledge of the geographically assigned environment
Good knowledge of local insurance practices, national traffic laws/regulations and vehicle registration laws include; annual vehicle inspection requirements law by governments
Good command of written and spoken English
Driving license B manual gearbox required and C an asset.
You must have a valid working permit to work in Nigeria
Our values
At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values.
Reports to (role)
Vehicle Fleet Manager
People management responsibilities
No
Relationships
Internally, interacts with Fleet staff, Vehicle Fleet Manager, Fleet Asset Administrator 2 and the whole logistics department.
Externally,interacts with customs and police authorities.