Fleet Administrator (Western Cape) at PEP

Description


We are looking for a highly organized, proactive, and service-oriented Fleet Administrator to join our team! The Fleet Administrator is responsible for the efficient and correct administration of the corporate vehicle fleet, ensuring optimal utilisation, compliance, and cost-effectiveness across all operational entities. This role plays a key part in supporting seamless logistics operations and maintaining high standards of internal customer service.


KEY RESPONSIBILITIES

Fleet Records


Maintain accurate and up-to-date fleet records, including registration changes, addition of new vehicles, and cost centre updates.
Ensure the Asset Register is continuously updated and reconciled.
Administer all vehicle registrations and annual licence renewals.
Maintain all required company documents for the Proxy Pack in line with compliance standards.
Assist the Insurance Department with claims by providing accurate vehicle documentation and detailed historical records.
Distribute fleet cards to drivers and maintain accurate records of handovers.
Activate, block, and unblock fleet cards in line with operational requirements.


Vendor & Supplier Administration


Request new vendors to be created on the system when required to support procurement and service needs.
Ensure the timely processing of all vehicle-related payments to avoid service disruptions and compliance risks.


Fuel Cards & E-Tags


Request new fuel cards and E-Tags as required.
Process cancellations for fuel cards and E-Tags.
Ensure all cancelled E-Tags are returned and properly accounted for.
Prepare quarterly and annual fuel and environmental reports, including kilometres travelled, fuel consumption, and environmental impact data.
Manage and resolve fleet card and E-Tag related queries efficiently.


Requirements


Minimum 2 years' experience in administration, preferably in financial/procurement/fleet management
Minimum Grade 12/Matric
A valid Code B (08) Driver's Licence is essential
Strong computer literacy in Microsoft Office Suite and Google Workspace
Fleet administration experience advantageous
Vehicle Tracking Experience advantageous
Demonstrated skills in Planning, organising, and control, problem assessment and detail orientation
Competencies: Accuracy, Dutifulness, Planning, Client-focused, Cooperation, Providing Feedback, Integrity, Service-Orientation