Mission Description
Ensure all documents received from clearing agents are in order before they proceed for gate pass processing: this includes
Confirming MCT invoice and receipts are attached
Confirming KPA copy of delivery order is attached and is valid
Confirming port pass of clearing agent is attached and is valid
Ensuring that the documents received are aligned with the laid down procedure for gate pass processing.
Upload of data in ipaki and printing of gate passes.
Checking with shipping lines to follow up on CFS copies of delivery orders.
Ensure gate pass has been signed by the authorized personnel.
Splitting the gate passes and ensuring the gate pass are received by the valid and authorized personnel.
Filing of KPA delivery orders
Preparing daily status reports for consolidators and sending them by email within the allocated time.
Preparing monthly status reports and sending them by email within the allocated time
Receiving exited gate pass from the security team / allocated personnel every day and ensuring all is in order
Ensuring that all gate passes that have been closed are sent to the filing room in the allocated time.
Keeping log of gate passes that are on credit facility / manual gate passes and following up on closure.
Assisting with SOA when finance department requests.
Following up with the management to assist with clients' queries and gate pass issuance.
Answering to internal and external clients with regards to gate pass and releasing queries
Any Other duties as directed by management
Profile
Diploma in Business Administration, Clearing & Forwarding, Logistics, Supply Chain Management, or a related field.
2 years' experience in a similar role.
Experience in KWATOS will be an added advantage.