Activities
Contracts Strategy & Governance:
Define and maintain the FM&A contract strategy, including consolidation, sourcing models, and lifecycle planning
Ensure all FM&A contracts are established, renewed, or exited in full compliance with the Company Management System (CMS)
Act as FM&A focal point for Contract strategy definition, CFT preparation & evaluation and Contract performance governance
Ensure contractual alignment between Scope of services, Asset criticality, Service level agreements (SLAs) and Performance indicators (KPIs)
Financial Control & Cost Assurance:
Ensure strict control of FM&A commitments, invoices, and payments
Monitor budget consumption, variances, and risks
Support contract cost optimization, value engineering, and savings initiatives
Actively prevent Unplanned spending, Emergency contracting, Payment delays and reputational exposure
Drives Duet meetings. Conducts weekly meetings with sectional heads and coordinates Purchase to Payment (P2P) meeting with CPNC, Finance, and technical departments to reduce/eliminate delays in the internal processes before invoicing/payment.
Performs over-sight functions on the activities of eJPC creators and ensures FM&A contractors are paid on time.
Supervises the interface with Internal Control and the Decentralized Purchasing Persons (DPP) to ensure that all POs and SPRs processed are in line with the DOA.
Manages the presentation of monthly reports of FM&A budget performance in liaison with Cost Control team and discusses with Budget Responsible to identify areas to strengthen.
Works with Partners & Authorities Relations (PAR), Finance & Control (F&C) and NUIMS teams to review yearly financial performance. (General Investments and Common Cost for Facilities, Projects and Supply Chain entities).
Contributes to the preparation of Five-year Budget plan for FM&A Division (Pluri-annual budget plan).
Actively supports and works with sectional Heads/Managers in the preparation and monitoring of their budgets.
Develops, formulates, and recommends budget defense strategies to address concerns and facilitate resolutions.
Planning, Forecasting & Work Program Control:
Develop and control short, medium, and long term FM&A work programs
Lead multi year contract planning for Estates. Power generation. High rise buildings (EKT1, EKT2, KBR), Fleet, travel, catering, technical services etc.
Ensure budget realism and phasing, in coordination with Finance and PAR
Anticipate contract cliffs, asset risks, and resource bottlenecks using forward planning tools
Responsible for negotiating and obtaining from NUIMS yearly, approved Work Programs (WP), for the FM&A division as well as the defense.
Defends yearly financial performance during Sub-Com and Quarterly FM&A Division Meetings with NUIMS.
Profile
HSE Objectives:
Coordinate and participate in all quarterly FM&A HSE CODEP Committee meetings and safety/emergency drills.
Ensure inclusion of all company HSE standards/requirements in contracts and follow-up with audits.
Identify and prepare, with user departments, bridging documents to cover HSE gaps in contracts.
Ensure good understanding and adherence to company HSE objectives.
Report anomalies yearly and attend HSE trainings.
Qualifications/Experience Required
Good University Engineering Degree preferred, Contracts working experience desired; at least 10 years post NYSC working experience in a similar position required.
Good general administration, organizational ability and leadership skills are paramount.
Good command of English language. French language is an added advantage.
Computer expertise required.
Proficiency in the use of SAP.