Description
The Head, Corporate Services is responsible for providing strategic leadership and oversight of the Bank's corporate support functions, including Administration, Procurement, Vendor Management, and Facilities Management.
The role ensures the efficient delivery of administrative services, effective management of vendors and procurement activities, and the maintenance of a safe, functional, and cost-efficient work environment.
Job Responsibilities
Admin and Facility Management:
Providing strategic leadership and management to the Admin and Facility Management and Fixed Assets Management Team.
Directing the design, planning, construction or relocation and maintenance of company facilities and properties.
Responsible for developing budgets and long-term facility plans based on the Bank's growth and future facility needs.
Overseeing the functioning of all building systems including mechanical, electrical, fire/life safety, plumbing, and waste management as well as rent, renovations and renewals.
Overseeing and provides support on Security and Safety of the organization's physical assets.
Monitoring the expense budget for the departments and providing strategic advice on how to minimize cost.
Procurement and Vendor Management:
Manage procurement needs; providing end-to-end procurement processing of technical bids while providing competitive market analysis; supplier identification, registration and relationship management; Supplier's evaluation and execution of the RFI/RFP/RFQ processes.
Own and develop or review the procurement strategy for Koins MFB
To deliver profit growth through management of cost and delivery of procurement savings
Improve on procurement time-cycle and complete performance of purchasing efforts in optimally measurable ways.
Discover the most profitable suppliers and initiate business partnerships.
Negotiate with external vendors to secure the most advantageous terms for all products to be procured by the Bank.
Ensure approval of the ordering process of necessary goods and services
Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
Fixed Assets Management:
Develop and track a repository of all the Bank's physical assets and provide periodic reports on their status.
Develop and implement strategies, policies and process documents/operating procedures for physical assets management.
Relate with government officials and other stakeholders on the Bank's physical assets and facilities
Manage the communication on duty of care and handling of the Bank's physical assets.
Handling end to end General Insurance, Motor Insurance and their renewal.
Fleet Management:
Ensure qualitative repair and maintenance jobs are done on all Bank vehicles.
Ensure all Bank vehicles carry all legally required documents at all times.
Ensure all vehicle data/records are kept and up-to-date.
Ensure all Bank facilities are properly maintained.
Ensure prompt payment of other fleet usage and proper usage of the executive fleet services
Ensure proper deployment of drivers and effective conflict resolution of driver issues.
Other Requirements
Leadership & Business Competencies:
Strong analytical, critical thinking, and decision-making skills.
Proven ability to lead cross-functional teams and foster collaboration across departments.
Results-oriented with the ability to manage competing priorities in a fast-paced environment.
Excellent negotiation, influencing, and stakeholder management skills.
Demonstrated ability to drive operational efficiency, digital transformation, and continuous process improvement.
Strong customer service orientation with a commitment to delivering exceptional internal stakeholder experience.
Ability to work independently while providing strategic leadership and direction to the Corporate Services function.
Governance, Risk & Compliance:
Strong understanding of corporate governance principles, operational risk management, and regulatory compliance.
Ability to develop, implement, and monitor policies, SOPs, and internal controls across Corporate Services functions.
Experience coordinating internal and external audit activities and ensuring timely closure of audit findings.
Ability to identify operational risks and implement effective mitigation strategies.
Benefits
Competeitive pay
Hybrid work model
13th month pay
Passage Allowance
Leave Allowance
Comprehensive health coverage for employee and family.