Key Responsibilities:
Ensure protection, development and maintenance of hospital facilities
Facilitate use of Information, Communication and Technology to enhance service delivery
Ensure effective human resource management and development
Prepare monthly staff returns
Support performance management by providing guidelines and tools to staff
Ensure quarterly performance appraisals by all staff are conducted ,documented and submitted
Ensure effective financial management in accordance with Government financial and accounting procedures
Ensure safety and security of employees and patients within the hospital premises in accordance with the disseminate Occupational Safety and Health guidelines to staff
Ensures that a proper fire safety and disaster plan is in place
Ensure employee and customer satisfaction surveys are conducted annually and the findings and recommendations implemented
Ensure that quality assurance systems are in place for monitoring service quality and for investigating incidents and complaints in the hospital
Ensure that staff complies with the MOH quality assurance guidelines.
Providing oversight in the procurement function and endorsing procurement documents under delegated authority from the Chief Executive Officer
Protecting hospital land from encroachment and hospital property from burglary and pilferage.
Ensuring deployment of security personnel to provide security and patrol the hospital and man gates at all times.
Coordinate the preparation of the hospital annual operating plan and budget
Ensure utilization of funds on planned activities is in accordance with the Authority to Incur Expenditure (AIE) and other financial regulations.
Ensure reliable provision and efficient utilization of electricity, water, gas and communication supplies to the hospital.
Ensure routine maintenance of motor vehicles and cycles.
Maintenance of buildings non-residential
Ensure timely repairs, rehabilitation or alterations to hospital buildings in consultation with the County Works Officer.
Compound upkeep, Ensure that the hospital compound is well maintained
Ensure that the hospital registry is functional at all times
All administrative correspondence to and from the hospital are properly filed in the administration files.
All correspondence or information about individual members of staff is filed in their respective personnel files.
Ensure that the mortuary is clean and free from foul smell at all times.
Ensuring that mortuary coolers and fridges are maintained in good condition
Prepare and submit monthly or quarterly reports to the Medical Superintendent
Safeguarding:
Demonstrates a commitment to upholding the highest standards of integrity and professional conduct by preventing any form of abuse, exploitation or harassment.
Promotes a safe and respectful environment for clients, colleagues and communities whilst promptly reporting any safeguarding concerns in accordance with IRC policies and procedures.
Key Result Areas:
Infrastructure development and maintenance
Human resource management and development
Performance management
Financial management and sustainability
Occupational Safety and Security
Satisfaction surveys
Quality assurance
Procurement Security for staff and patients
Security for staff and patients
Provision of utilities
Transport management
Estate management
Records and Information management
Required Qualifications:
Bachelor's degree in Business administration, Health administration, or an MBA with Healthcare focus
3-5 years' experience in a Management position preferably in a health sector
Minimum three years' experience as a Senior Health Administrative Officer in a high-volume hospital