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HR Admin Assistant at South African Airways Technical (SAAT)
South African Airways Technical (SAAT)
October 6, 2026
Full-time
On-site
Job Purpose
To perform an Administrative function and to ensure maintenance training records, data capturing.
Principal Accountabilities
Perform Super User duties for AMOS:
Test new version updates
Check if reports work
Changes to version and how it will impact the Maintenance Training Department
Update High, Love and QWIM Business Processes
Create Training Manual and update revisions
Create theoretical and practical exams
Ensure sign off before implementation date
Create User Report Specifications
Create the UAT reports
Create Functional/Test report for all new report requirements
Assist IT with screen dumps of AMOS to create reports and resolve issues with Swiss Amos
Testing reports before sign-off
Request reports to be added to the Swiss Amos Report and get required department to give access for the reports
Check HR and QA Interfaces daily and request assistance from HR and QA
Create new course codes and templates
Train staff when required
Create and perform data capturing:
Create daily class and attendance lists
Data capture QMP exams on QMP On Demand
Print class and attendance list
Print Practical Exams and envelopes
Data capture class list, file class and attendance files
File envelopes of practical exams
Print certificate and TETA carry cards (laminate)
Arrange signatures from Instructors and Managers
Control certificates (file to be completed when certificates are been issued)
Ensure and provide an efficient counter service
Ensure and provide an efficient service to other Department Managers, MIP's
Annual Schedule:
Assist Manager with the correct codes for the Training Matrix used by QA to set-up the annual schedule
Check if the annual schedule is correct before implementation
Assist with meetings to discuss the process for the annual schedule with the MIP's
Ensure and perform general admin duties:
Maintain a secure filing system
Ordering of stationery
PC/Copier consumables
Staff transfers, create new files and remove files of staff leaving the company
Update Training Prospectus
Create new files annually for class/attendance list
Move files to archive
Shred old exams after 5 years
Ensure and provide an administration service for own time and full time examination to Maintenance staff/customers Opening class lists, capture exams, print practical exams and envelopes, data capture class lists and issue certificates
Ensure and prepare payment requisitions for primary and secondary and forward to HR for payment
Ensure, co-ordinate and arrange requests for class room bookings
Ensure and provide reports to Managers and Instructors. Define the fields and create the reports for Technical Training statistical data
Provide training to MIP's
Monitor Admin Office budget, provide budget reports, and initiate corrective action for anomalies
Ensure and control safe keeping of examination material
Ensure and control safe keeping of Laptop computers, projectors
Qualifications & Experience
Grade 12 or equivalent with one year certificate (Admin or HR) - Essential
Diploma (NQF Level 6) - Advantageous
Driver's License - Essential
HR Experience (Technical Training Admin Officer) 5 years - Essential
Working with Training and Skills Development Suppliers 2 years - Advantageous
Good knowledge of AMOS 2 years - Essential
Comprehensive knowledge of MS Office inclusive of Access), Snipping Tool, SAP, QMP On Demand, PDF editor, willing to learn new programs 2 years - Essential
Knowledge and Skills
Knowledge of the SAAT Organisation
SAAT Training and Skills Development Policies
Knowledge of LRA, EEA, SAQA, SDA, BCEA and recognised Policies
SAAT Procurement Policies
MS Word and MS Excel- computer literacy
Administration Skills
Communication skills both verbal and written
Have interpersonal skills
Have supervisor skills
Understanding of a broad range of technical topics i.e. auditing processes
Typing skills (40 words per minute with an accuracy of 90% or better)
Good knowledge of SAAT policies and procedures
Have a valid Code B drivers licence and TVOP license
Attributes
Teamwork and Cooperation
Attention to Details
High level of communication (written and verbal)
Be self-motivated
Have tact and be persuasive
Must have good self-starting capabilities and do it with confidence
Demonstrate a positive attitude
Must be reliable and no need for follow-up
Must apply yourself to the job and remain focussed
Must exhibit good judgment, thick quickly and logically
Must be thorough in the job, resulting in a high degree of accuracy and neatness
Must have the capacity to develop
Must demonstrate a positive attitude
Must have self-starting capability
Analytical approach
Deadline:9th October,2026
To perform an Administrative function and to ensure maintenance training records, data capturing.
Principal Accountabilities
Perform Super User duties for AMOS:
Test new version updates
Check if reports work
Changes to version and how it will impact the Maintenance Training Department
Update High, Love and QWIM Business Processes
Create Training Manual and update revisions
Create theoretical and practical exams
Ensure sign off before implementation date
Create User Report Specifications
Create the UAT reports
Create Functional/Test report for all new report requirements
Assist IT with screen dumps of AMOS to create reports and resolve issues with Swiss Amos
Testing reports before sign-off
Request reports to be added to the Swiss Amos Report and get required department to give access for the reports
Check HR and QA Interfaces daily and request assistance from HR and QA
Create new course codes and templates
Train staff when required
Create and perform data capturing:
Create daily class and attendance lists
Data capture QMP exams on QMP On Demand
Print class and attendance list
Print Practical Exams and envelopes
Data capture class list, file class and attendance files
File envelopes of practical exams
Print certificate and TETA carry cards (laminate)
Arrange signatures from Instructors and Managers
Control certificates (file to be completed when certificates are been issued)
Ensure and provide an efficient counter service
Ensure and provide an efficient service to other Department Managers, MIP's
Annual Schedule:
Assist Manager with the correct codes for the Training Matrix used by QA to set-up the annual schedule
Check if the annual schedule is correct before implementation
Assist with meetings to discuss the process for the annual schedule with the MIP's
Ensure and perform general admin duties:
Maintain a secure filing system
Ordering of stationery
PC/Copier consumables
Staff transfers, create new files and remove files of staff leaving the company
Update Training Prospectus
Create new files annually for class/attendance list
Move files to archive
Shred old exams after 5 years
Ensure and provide an administration service for own time and full time examination to Maintenance staff/customers Opening class lists, capture exams, print practical exams and envelopes, data capture class lists and issue certificates
Ensure and prepare payment requisitions for primary and secondary and forward to HR for payment
Ensure, co-ordinate and arrange requests for class room bookings
Ensure and provide reports to Managers and Instructors. Define the fields and create the reports for Technical Training statistical data
Provide training to MIP's
Monitor Admin Office budget, provide budget reports, and initiate corrective action for anomalies
Ensure and control safe keeping of examination material
Ensure and control safe keeping of Laptop computers, projectors
Qualifications & Experience
Grade 12 or equivalent with one year certificate (Admin or HR) - Essential
Diploma (NQF Level 6) - Advantageous
Driver's License - Essential
HR Experience (Technical Training Admin Officer) 5 years - Essential
Working with Training and Skills Development Suppliers 2 years - Advantageous
Good knowledge of AMOS 2 years - Essential
Comprehensive knowledge of MS Office inclusive of Access), Snipping Tool, SAP, QMP On Demand, PDF editor, willing to learn new programs 2 years - Essential
Knowledge and Skills
Knowledge of the SAAT Organisation
SAAT Training and Skills Development Policies
Knowledge of LRA, EEA, SAQA, SDA, BCEA and recognised Policies
SAAT Procurement Policies
MS Word and MS Excel- computer literacy
Administration Skills
Communication skills both verbal and written
Have interpersonal skills
Have supervisor skills
Understanding of a broad range of technical topics i.e. auditing processes
Typing skills (40 words per minute with an accuracy of 90% or better)
Good knowledge of SAAT policies and procedures
Have a valid Code B drivers licence and TVOP license
Attributes
Teamwork and Cooperation
Attention to Details
High level of communication (written and verbal)
Be self-motivated
Have tact and be persuasive
Must have good self-starting capabilities and do it with confidence
Demonstrate a positive attitude
Must be reliable and no need for follow-up
Must apply yourself to the job and remain focussed
Must exhibit good judgment, thick quickly and logically
Must be thorough in the job, resulting in a high degree of accuracy and neatness
Must have the capacity to develop
Must demonstrate a positive attitude
Must have self-starting capability
Analytical approach
Deadline:9th October,2026