Key Responsibilities
Payroll, Time & Attendance
Capture and calculate overtime using Uniclox and process on Sage VIP
Capture commissions and incentives in line with dealership policies
Run monthly payroll reports and submit for management review
Resolve payroll and ESS-related queries
Capture, reconcile, and manage leave transactions
Onboarding & Offboarding
Draft employment contracts and onboarding documentation
Submit engagement packs to payroll timeously
Prepare termination documentation (UI19, certificates of service, salary schedules, provident fund withdrawals)
Ensure accurate closure of employee files
Disciplinary & Industrial Relations
Issue verbal and written warnings in line with legislation
Conduct counselling and performance discussions
Coordinate disciplinary hearings and liaise with external chairpersons
Provide HR and labour law guidance to management
Ensure compliance with internal HR and IR policies
General HR Administration
Maintain accurate electronic and physical employee files
Draft Acknowledgements of Debt (AODs) and conduct affordability checks
Submit and reconcile SAF (Sick Assistance Fund) claims
Capture Injury-on-Duty (IOD) incidents and submit COID documentation
Manage HR communication, policies, and internal notices
Perform HR administration on BMW Dealernet
Management Support
Act as the on-site HR representative
Support HR audits, compliance checks, and reporting
Ensure dealership HR practices align with group standards and labour law
Minimum Requirements
Grade 12 (Matric)
National Diploma or Degree in Human Resources or related field
Minimum 2 - 3 years' HR generalist experience, preferably in a motor dealership (120+ staff)
Strong payroll experience with high-volume, dynamic payrolls
Proficiency in Sage VIP, Uniclox, BMW Dealernet, and MS Office
Solid knowledge of BCEA, LRA, EEA, and MIBCO Main Agreement
Excellent communication, organisational, and conflict-resolution skills
High level of discretion and confidentiality
Valid driver's license and own transport (travel between branches required)
Advantageous
Motor industry experience
Knowledge of SAF, ESS, and dealership incentive structures
Familiarity with MIBCO and bargaining council processes