In this role, you'll provide administrative support to the HR department, helping to ensure the smooth operation of HR processes and activities. You will assist with recruitment, onboarding, employee records management, and various HR-related tasks. You will be maintaining an organized and efficient HR function, contributing to a positive employee experience
Job Description
Participate in recruitment and selection activities including drafting and advertising Job Description s, screening applications, interviewing candidates.
Maintaining a secure but effective human resource records management system by designing a filing and retrieval system; keeping past and current records.
Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
Preparation of staff Appointment letters, Employment contracts, Disciplinary memos and recommendation letters.
Prepare and coordinate induction programs for newly recruited employees.
Assisting in coordinating performance management and employee evaluation.
Assisting in dealing with employee grievances and implementing disciplinary procedures.
Maintaining staff leave/off days balance reports(leave mgt)
Documenting/ handling Exit processes.
Looking after the health, safety and welfare of all employees.
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
Assist in the preparation of HR reports as required from time to time.
Assisting with administrative duties in the company including maintaining general office files and all other filing which may be advised from time to time.
Ensure safe custody of important company documents which include
Preparing official documents including office correspondence,
Collecting payroll inputs
Any other duties that may be assigned from time to time.
Skills
Organizational Skills: Ability to manage multiple tasks and prioritize workload effectively.
Attention to detail and accuracy in handling sensitive employee data and documentation.
Research skills
Excellent verbal and written communication skills.
Report writing skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR software and databases.
Familiarity with HRIS and payroll systems and basic understanding of payroll processes.
Competencies
Ability to interact professionally with employees at all levels of the organization.
Flexibility in moving across different organisational divide with ease
Qualifications
A diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
IHRM-Kenya Member
Professional certification: Certified Human Resource Profession (CHRP) a plus