Responsibilities
Recruit and select the best candidates that fit the culture and meet the needs of the organization
Facilitates the proper induction and onboarding of new staff
Facilitates and conducts reference checks for new employees when required
Create and implement the HR policy manual
Ensure regular update of the HR database with information on staff records, bio data, salaries or promotion as well as resignations
Administer HR-related documentation, such as contracts of employment, reference checks and other enrolment documentation, as well as update files both manually and electronically
Oversee the staff movement tracker/staff attendance register
Oversee leave management, which includes maintaining an annual leave calendar for leave projections, outstanding leave days, and payment of leave allowances
Review staff employment and working conditions to ensure legal compliance
Take the lead on the performance management process with the collation of mid-year and end of year review documentations, as well as draft confirmation letters for staff who are due
Review the compensation and benefits plan
Build and enforce the organizational work culture
Ensure that the organization's policies are adhered to
Oversee and administer disciplinary procedures
Prepare the organization's calendar
Oversee HMO, pension, and other benefits
Provide advice to management on employee relations issues, including maintaining payment schedules and issuing memos to accounts for payment/due dates for pension, health insurance, and other statutory deductions
Coordinate and ensure completion of employee exit interviews
Report the outcome of the exit interview information to management and maintain data
Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention
Work with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses
Generate monthly and quarterly departmental reports
Plan and coordinate administrative procedures and systems, and devise ways to streamline processes
Perform all other HR and organizational-related duties as assigned
Skills
Strong knowledge and understanding of business policies and procedures
Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies
Proficient with or the ability to quickly learn the organization's HRIS and similar employee management software
Familiar with HR operations, including hiring, payroll, and employee benefits
Proficiency in the use of Microsoft Office tools, especially Word and Excel
Knowledge of basic accounting and finance principles
Good reporting skills.
High level of professionalism
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to effectively communicate with a wide range of individuals
Result-oriented team player with exceptional motivation
Excellent time management skills, ability to multitask and prioritize work
Excellent organization, planning and coordination skills
Good intuitive, negotiating, and analytical skills.
Requirements
B.Sc./M.Sc. in Human Resources, Business Administration, or any other related field
At least 8 years\' experience in a similar role
Professional certification will be an advantage, e.g., CIPM, CIHRM.
Ability to demonstrate a high level of confidentiality, tact, discretion, initiative, and sound judgement
Self-motivated and self-directed
Accurate and precise attention to detail
Must be willing to work long hours and be very responsive
Must be detail-oriented
Must have a proactive attitude
Display interest in keeping up to date with the introduction of new policies and laws
Must have the ability to navigate stressful situations