A well-established organisation operating within the logistics and supply chain sector is looking for an experienced HR Officer to provide the full spectrum of on-site Human Resources support across multiple divisions. The role is responsible for managing HR Administration, Recruitment and Selection, Training and Development, Performance Management, Talent Management, Payroll Administration, and Employee Relations, including CCMA representation. The successful candidate will work closely with employees, management, and external service providers to ensure efficient HR operations, compliance with labour legislation, and the effective implementation of HR policies and procedures within a fast-paced operational environment
Minimum Requirements:
Matric (Grade 12)
B Degree or National Diploma in Human Resources
Minimum 5 years HR related experience
Full HR generalist experience, including Industrial Relations
HR partnering experience with internal stakeholders
Strong knowledge of:
HR Administration
Recruitment and Selection
Training and Development
Performance Management
Talent Management
Employee Relations, including CCMA representation
Job grading principles
Strong interview skills
Strong administration skills
Intermediate to Advanced MS Office skills
Experience using SAGE 300 People essential, including:
Employee Management
Job Profile Management
Personnel Management
Report Writing
Experience with online recruitment platforms such as PNet and LinkedIn
Experience with background check systems such as MIE and Lexis Nexis
Duties and Responsibilities:
Recruitment and Selection
Manage the full recruitment and selection process
Control the pre-authorisation process and ensure accuracy
Advertise vacancies on recruitment platforms and internal systems
Compile and load questionnaires prior to advertising vacancies
Screen applicants for suitability
Prepare shortlists and present suitable candidates to management
Coordinate and schedule interviews with shortlisted candidates
Conduct interviews with relevant managers
Make recommendations regarding suitable candidates
Conduct criminal and credit checks on potential employees
Compile contracts of employment and starter packs
Ensure all employment documentation is completed and signed prior to onboarding
Payroll Administration
Capture all new employees on the SAGE 300 People system
Create new posts on the SAGE 300 People system
Ensure all employee information and documentation is uploaded accurately
Maintain the SAGE 300 People system professionally and accurately
Human Resources Administration
Complete Salary Advice Forms
Prepare promotion, increase, job title, and grade change letters
Prepare employment contracts for employees
Open and maintain employee files
Ensure confirmation of employment letters are completed
Provide HR reports as required
Assist with Employment Equity reporting
Monitor and manage fixed-term contracts
Attend to HR queries timeously
Assess exit interviews and highlight concerns to management
Facilitate staff transfers and related administration
Administer staff and study loans
Participate in Employment Equity and Training Committees
Retirement Fund Administration
Ensure all retirement fund documentation is filed timeously
Manage documentation relating to terminated employees and withdrawals
Maintain knowledge of retirement fund updates and changes
Provide monthly updates and reports to management
Complete UI-19 documentation for terminated employees
Medical Aid Administration
Ensure eligible employees are registered for Medical Aid
Distribute Medical Aid documentation to employees
Liaise with Payroll regarding new Medical Aid members
Escalate problem areas to management
Industrial Relations
Provide advisory support to staff and management on Industrial Relations matters
Attend disciplinary hearings, appeal hearings, and grievances
Provide guidance and support during disciplinary processes
Assist and advise on disciplinary charges
Ensure adherence to IR policies
Maintain knowledge of labour legislation, case law, and new developments
Escalate areas of concern or conflict to management
General
Communicate effectively with management and staff
Maintain a high level of professionalism within the HR department
Compile HR policies and procedures when required
Maintain a strong understanding of all HR policies and procedures
Assist with HR communications and internal HR initiatives as required