Operational Responsibilities
Assist in scheduling interviews and liaising with candidates.
Prepare onboarding materials and facilitate orientation for new hires.
Update HR databases and personnel records.
Handle document filing (contracts, leave forms, performance reports).
Collect and verify attendance and leave records.
Assist in addressing payroll or benefits-related inquiries.
Assist in organizing employee engagement activities.
Help address minor employee concerns and escalate complex issues when necessary.
Organize training sessions and workshops.
Maintain training records and compile feedback.
Manage office supplies, equipment maintenance, and vendor coordination.
Schedule meetings, manage calendars, and handle correspondence.
Support audits by preparing required documentation.
Ensure proper documentation of compliance-related processes.
Collect and compile HR data for reporting purposes.
Assist in generating reports on recruitment, attendance, or employee satisfaction.
Generating invoices and follow up with the accounts department for guidance
Data entry of telematics into the accounting software
Perform any other duties as may be assigned from time to time
Key Result Areas:
The jobholder's accountability areas are outlined as follows:
Seamless hiring and onboarding process
Accurate and up-to-date employee information.
Timely and accurate payroll processing.
Foster a positive work environment and support conflict resolution.
Facilitate learning opportunities and track employee progress.
Efficient day-to-day office operations.
Maintain organizational compliance with legal and policy requirements
Provide accurate information for decision-making.
Well-maintained and efficient office environment.
Smooth internal communication and coordination.
Knowledge and Skills Required:
Diploma in Human Resource Management or related field
Professional HR certification (CHRP) - An added advantage
Computer literacy in MS Office.
At least 2 years' experience post qualification in a medium or large company in a human resource role.
Ability to multi-task and deal with diverse responsibilities.
Excellent interpersonal skills
Analytical, communication, and writing skills
Problem-solving and creative work approach
Excellent leadership skills with the ability to motivate others.
Excellent management and team coordination skills