Human Resources Administrator at G4S

Main Purpose of Position


The efficient processing and administration of centralised human resources information, processes, compensation and benefits.


Key Performance Areas

Effective HR Administration


Ensure that full vetting process has been followed upon recruitment of new incumbent
Process all new starter documents and onboarding pack as per HR Guidelines and policy
Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll
Ensure a movement form is fully approved and processed including Engaging and Terminating all employees on SAGE 300 People (Promotions, Transfers, Death, etc.) and any other legislative systems/portals
Ensure that a resignation letter or dismissal letter is received
Activate the Exit Interview on MYlearning for resignations
Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer
Submit monthly payroll related Input to Payroll including Pay Queries
Responsible for HR related Policies and procedures and the adherence thereof
Ensure that Payroll Approval reaches Payroll as per set deadlines
Oversee distribution of Pension Fund Statements, payslips and IRP5's annually
Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy.
Process leave, disciplinary outcomes and beneficiary details on Sage 300 People
Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multibenefit forms)


Benefits Administration


Process Workman's Compensation Admin, death claims and disability /Injury on Duty claims
Ensure that employees update beneficiary forms annually
Administer Maternity leave process and ensure the necessary agreements are in place


Timely and accurate reporting and compliance audit/reporting


Compilation of monthly reporting and management information and KPIs
Provident/Pension Fund Schedules and outstanding information reporting
Provident/Pension Fund reconciliation
Various reports as per Managements request including Board Packs etc


Health and Safety


Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents on all levels
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time


Competencies:

Knowlege:


Knowledge of administrative procedures
Knowledge of South African Labour Law
Knowledge of the BCEA


Skills:


Communication (written and verbal)
Supporting and working with others
Delivering objectives


Attributes:


Delivering great customer service
Sharing and cooperating
Dealing with changing circumstances
Understanding the organisational environment
Attention to detail
Work under pressure


Minimum Requirements


Diploma or Degree in Human Resources
Minimum 5 years experience in a position within Human Resources
SAGE 300 People (not negotiable)
Must be efficient in Microsoft Excel