Responsibilities
HR Operations, Legal Compliance & Administration
Provide administrative support across all HR functions including recruitment, onboarding, employee records, and HR documentation.
Ensure all HR processes, policies, and documentation comply with Nigerian labour laws and regulatory standards.
Support the development, review, and implementation of HR policies in line with legal requirements.
Employee Records, Contracts & Documentation:
Maintain accurate and up-to-date employee files, contracts, and HR databases in line with company policies.
Draft, review, and manage employment contracts, NDAs, service agreements, and other legal documents.
Manage staff onboarding and exit documentation processes, ensuring legal compliance at all stages.
Ensure proper filing of employee records, leave records, confirmations, promotions, and disciplinary documents.
Recruitment, Onboarding & Legal Vetting:
Assist with job postings, CV screening, interview scheduling, and candidate communication.
Ensure recruitment processes comply with labour laws and fair hiring practices.
Coordinate onboarding activities for new hires and ensure smooth integration into the organization.
Payroll, Benefits & Legal Support:
Support payroll preparation by collating attendance, leave records, and employee data.
Assist with employee benefits administration and ensure compliance with statutory obligations.
Employee Relations, Dispute Resolution & Advisory:
Serve as a point of contact for employee HR-related enquiries.
Handle employee relations issues, grievances, and disciplinary processes in line with legal standards.
Provide legal guidance on employment matters and escalate complex legal issues where necessary.
Support dispute resolution, mediation, and documentation of disciplinary proceedings.
Compliance, Risk Management & Policy Administration:
Ensure HR practices comply with Nigerian labour laws, regulations, and company policies.
Identify legal risks in HR operations and recommend preventive measures.
Support audits, investigations, and regulatory inspections by maintaining proper documentation.
Data Management & Reporting:
Maintain HR systems, databases, and legal records accurately.
Prepare weekly and monthly HR reports, staff lists, and HR activity summaries.
Ensure confidentiality and secure handling of sensitive employee and legal information.
Performance Management Support:
Assist in coordinating performance appraisals and tracking appraisal documentation.
Ensure performance processes are properly documented and compliant.
Collaboration:
Work closely with department heads and management to support HR and legal initiatives.
Coordinate with external legal counsel, consultants, and regulatory bodies when required.
Continuous Improvement:
Stay updated on HR best practices, Nigerian labour laws, and legal compliance requirements.
Recommend improvements to HR processes to enhance efficiency and reduce legal risks.
Requirements
Bachelor of Laws (LL.B) from a recognized institution.
Must be called to the Nigerian Bar and qualified to practice law.
Minimum of 3 - 5 years post-call experience, with exposure to corporate law, employment law, or HR functions.
Previous experience in HR, employee relations, or administrative roles is an added advantage.
Strong knowledge of Nigerian labour laws and employment practices is required.
Skills & Qualifications:
Strong organizational and administrative skills
Excellent communication, negotiation, and interpersonal skills
High level of confidentiality and professionalism
Attention to detail and accuracy in documentation
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to manage multiple tasks and meet deadlines
Strong problem-solving, conflict resolution, and analytical skills
Contract drafting and legal documentation expertise
Team-oriented with the ability to work independently.