Job Advert Summary
To provide support and manage processes relating to remuneration, payroll auditing and other general HR functions.
Requirements
National Diploma / Degree in the relevant field
3 -5 payroll/ auditing experience
2 -3 yrs in a HR generalist function
3-5 years' experience in working with Senior Management
Experience working in a Production, Warehouse, Sales Environment, advantageous
Business English: Fluent
Computer literacy (Intermediate)
highly advantageous if candidates can speak Afrikaans
Competencies
Proactive and action orientated
Clear and sound reasoning ability
Maintains high standards
Business acumen
Collaborate with others to achieve a common objective
Ability to plan and organize
Strong analytical skills
Ability to apply numerical principles
Interpersonal effectiveness
Customer orientated
Communicates effectively
Acts with honesty and consistency
Duties and Responsibilities
PROCESS EMPLOYEE BENEFIT ADMINISTRATION
Capture all employee additions, amendments, terminations and claims on service provider portals
Verify records on supplier portals and keep internal claim and other recordkeeping up to date
Submit group scheme claims, home loan applications, medical aid withdrawals and membership changes, disability and death claims via email correspondence
Capture deduction changes on payroll and ensure that employer contributions and payroll deductions are processed accurately and timeously
Assist with required communication and administration to ensure successful finalisation of all employee queries
Assist with the processing of conversions, administration and communication with employees on pensioners' payroll
Assist to distribute and collate communication and documentation to and from branch HR departments
Assist with the compilation and storage of records, reports, and documentation in accordance with legislative requirements eg. POPIA and Pensions Act
PROCESS PAYROLL INPUT
Capture input on payroll system for respective branches and third parties
Perform calculations according to input received and capture input in the systems
Ensure master data integrity and accuracy of payroll data/records (electronic & manual)
Control input by checking dummy payslips for accuracy in order to rectify if necessary and process in payroll
Assist with required communication and support to ensure successful resolution of all payroll queries
Provide support to branches and assist employees and HR users with payroll and system related queries
Provide assistance with the packing and shipping of monthly employee payslips and other branch documentation
SUPPORT INTERNAL AND EXTERNAL AUDIT PROCESSES
Perform system and payroll data audits (electronic & employee files) to ensure Employee Master data integrity
Collate, verify, track and provide feedback to branches on all monthly audits
Support payroll, HR and Systems teams with annual payroll processes (external auditors)
PERFORM RECRUITMENT, SELECTION AND PLACEMENT FUNCTIONS?
Assist line management in the appointment of personnel?
Ensure positions are budgeted and approved before filling
Compile job advertisements on Neptune
Complete initial screening of candidates, conduct interviews and assessments
Appoint personnel in line with set EE objectives and targets?
Process appointment via Clover Connect and complete take-on/promotional documentation
Conduct and oversee on-boarding of new employees
Coordinate training and development process
Obtain training and development needs
Ensure accurate administration of all training interventions on Clover Connect
Provide logistical support in terms of training and development
Report on training activities
Present training on specific topics
ASSIST IN MANAGING EMPLOYEE RELATIONS?
Provide support on employee relations matters?
Facilitate disciplinary hearings, grievances and ensure compliance to procedures?
Assist line management in resolving people issues?
Ensure all processes and actions are recorded on the system
PROVIDE GENERAL ADMINISTRATIVE SUPPORT
Assist with the preparation and publishing of policies and communications to stakeholder
Arrange and distribute medical aid cards and medical aid bags to members
Assist with all Benefit, HR Admin and Payrollteam members when required
Prepare presentations and ad-hoc reports upon request
Provide accurate management information upon request
Provide any general administrative assistance required with projects and ad-hoc requests
Deadline:27th February,2026