ROLE PURPOSE
To manage payroll, HR budgeting, staff costing, job grading, compensation, and benefits (70%) while supporting HR functions such as recruitment, onboarding, and performance management (30%). The role requires a CPAÃÂâÃÂÃÂÃÂÃÂcertified professional with advanced financial and analytical skills, combined with HR expertise, to ensure compliance, fairness, and efficiency across the organization.
KEY RESPONSIBILITIES
Payroll, HR Budgeting & Compensation (70%)Payroll Administration
Collect, validate, and process employee data (attendance, overtime, allowances, deductions) for Kenya market.
Calculate gross and net salaries, statutory deductions (PAYE, NSSF, NHIF), and company contributions.
Prepare payroll journals and reconcile with Finance systems.
Ensure timely salary disbursement.
Maintain payroll records for audits and compliance.
HR Budgeting & Staff Costing
Develop annual HR budgets and forecast payroll costs.
Conduct staff costing analysis to support workforce planning and financial sustainability.
Monitor variances and provide monthly reports.
Job Grading & Compensation
Implement job grading frameworks aligned to organizational structure.
Conduct role evaluations and ensure pay equity across grades.
Design compensation packages that reflect responsibilities and market standards.
Administration
BenefitsManage employee benefits programs (medical insurance,allowances).
Ensure compliance with statutory and company policies.
Act as point of contact for employee queries on compensationand benefits.
Financial Oversight
Apply CPA expertise to validate payroll entries and ensure compliance with tax and labor laws.
Prepare payroll reports, reconciliations, and auditÃÂâÃÂÃÂÃÂÃÂready documentation.
HR Officer Support (30%)
Recruitment & HiringSupport recruitment cycles, assist in candidate screening, and coordinate interviews.
Ensure Job Description s and grading align with organizational standards.
OnboardingFacilitate orientation programs and ensure smooth integrationof new employees.
Prepare onboarding documentation and ensure compliance with HR policies.
Performance ReviewsSupport appraisal cycles, maintain records, and assist managers with performance feedback.
Provide data insights from payroll and HR systems to inform performance discussions
Employee RelationsProvide guidance on HR policies and procedures.
Maintain accurate employee records and ensure confidentiality.
Act as liaison between employees and management on HR matters.
Detailed Skillset AnalysisSkill Area/ Proficiency Needed/ Application in Role
CPA Certification (Mandatory) : Financial validation, audit readiness, tax compliance
HR Budgeting & Staff Costing (Advanced): Forecasting payroll costs, workforceplanning, cost control
Job Grading & Compensation Analysis (Advanced): Role evaluation, pay equity, compensation design
Benefits Administration (Intermediate): Managing allowances, insurance, and employee perks
HR Information Systems-HRIS (Intermediate) Employee data management, HR workflowsData Analysis & Reporting - Excel, Power BI (Advanced): Payroll analytics, HR dashboards, ROI reportingRecruitment & Onboarding (Intermediate): Supporting hiring processes and employee integrationPerformance Management Tools (Intermediate):
Assisting with appraisals, coaching and development plansCompliance Knowledge -Tax, Labor Law (Advanced): Ensuring adherence tostatutory requirementsStakeholder Engagement (Advanced): Advising managers, resolving payroll/HR queries, cross functional collaboration
Qualifications & Experience
Bachelor's degree in HR, Finance, Accounting, or related field
CPA certification is mandatory.
Minimum 5 - 7 years' experience in payroll, HR budgeting, compensation,and benefits management.
Experience with HRIS and payroll systems in a multiÃÂâÃÂÃÂÃÂÃÂcountry or multinational environment.
Strong knowledge of Kenyan labor laws, tax regulations, and HR frameworks.