DUTIES & RESPONSIBILITIES
Liaising with Czarnikow in booking of expected shipments from various origins to Mombasa Port.
Ensuring all relevant clearance documents are received and smooth clearance & delivery of shipments for all Czarnikow Clients in Kenya, Uganda for which AGL is handling clearance.
Tracking of containers from the Port to Warehouses - Mombasa, Nairobi, Kampala.
Maintaining sugar stocks records
Preparing weekly stock reports
Advising Czarnikow of any changes in government policies / regulations in regard to importation of sugar
Following sugar deliveries to clients
Keeping record of all agreed rates
Monitoring sugar stock levels
Shipping:
Following Czarnikow shipping desk to make IDF applications for all Proforma Invoices received
Ensuring C60 (EGPSP) applications are made & submitted to Treasury
Following up with Czarnikow for shipping schedule of shipments under the various IDFs
Following up with the inspection bodies for issuance of Conformity Certification
Following up Czarnikow shipping desk for the sugar permits, applications & approvals
Ensuring all necessary/required shippingdocuments are received and are in order
Clearance:
Ensuring all relevant clearance documents are received by AGL.
Ensuring clearance process commence on receipt of required documents
Calculating duty estimates; requesting for funds from Czarnikow London and. ensuring transfers are made immediately.
Ensuring duties and taxes are paid promptly. Updating clients & cc Czarnikow on the progress of clearance on a daily basis.
Following up on daily clearance events to ensure no penalties are incurred.
Warehousing and Distribution.
Ensuring that containers once taken delivery from the Port are stripped immediately and empties returned back to stack.
Maintaining stock records - for stock control in all warehouses (Kenya & Uganda)
Alerting Czarnikow on low stock levels Ensuring sugar released from the warehouses is efficiently taken delivery
Updating clients on sugar movements Ensuring stock balances match up with Czamikow's
Invoicing and Payments:
Ensuring all invoices are correctly raised based on the agreed rates
Ensuring that all invoices are passed on to Czarnikow's Finance dept for payment . Following up approval of all invoices raised: Ensuring that payments to AGL on account for local & transit invoices are made as per agreement.
Ensuring payments made on account are matched off.