The responsibility is to manage records, schedules, and supplies for a maintenance department, performing clerical duties to ensure smooth operations and equipment upkeep. Essential skills include data entry, proficiency with Microsoft Office, excellent communication, organizational skills, and the ability to multitask.
KEY RESPONSIBILITIES & DUTIES
Inventory Management:
Maintain accurate records of maintenance supplies and parts.
Conduct regular physical inventory counts.
Issuing tools, spare parts, and equipment as needed
Documentation and Reporting:
Maintain records of inventory transactions, including receipts, issues, and returns.
Maintain ISO records
Maintain maintenance records (Maintenance orders forms and checklists)
Maintain payroll information by collecting, calculating and entering data.
Updating payroll records and preparing payroll reports (Attendance, Overtime and Night shift allowance)
Prepare reports and summaries of maintenance activities, downtime, and equipment availability.
Ensure compliance with company policies and procedures regarding documented information.
Coordination and Support:
Collaborate with the maintenance team to identify inventory needs and priorities.
Assist in organizing and storing inventory in a systematic and accessible manner.
Respond to maintenance staff inquiries regarding inventory availability and status.
KNOWLEDGE REQUIREMENTS
Education background in Business administration/Procurement
Proficiency in Microsoft Office
Computer literate
Technical knowledge is an added advantage.