Job Purpose:
To provide administrative support for purchase and sales contracts by ensuring accurate SAP processing, customs documentation, stock receipting and maintenance of up-to-date contract schedules
Duties and Responsibilities:
Purchasing Contracts Administration
Complete purchase booking notes for every notes
Input purchase contracts into SAP
SAP Inventory Transactions
Cross-check material invoices against contract price and bill of lading quantity
Input material invoices into SAP after invoices have been quality checked
Check Full Out and Guarantees (FOG) Invoices/Credits from the supplier, against the outturn reports
Match Material and FOG invoices to the stock receipted through coding on SAP and process the workflow to the Accounts Payable
Ensure all spreadsheets are updated with newly processed information
Customs Clearing
Liaise with Trading Documents Desk to ensure receipt of all shipping documents
Compile documents for customs clearance of the shipment according to relevant customs regulations
Submit shipping documents to the clearing agent to facilitate clearing for each shipment
General Administration
Provide admin support when required by the team.
Creation of JIRA tickets for new products codes and SAP enhancements
Liaising with relevant stakeholders on the JIRA TICKET status
Sales Contract Administration
Refer to trade confirmations and conduct SAP entries for each sale
Create contract schedules in order for the operations/logistics department to start their planning
Compile long form contracts and send to customers for acknowledgement and sign off
Update contract summary reports for selected customers periodically and/or on request
Create and file contract files for all Ex-Tank Trade
Update and send out daily sales reports to the traders
Provide sales related information to relevant stakeholders on request
Minimum Requirements:
Education and Experience:
Diploma in International Trade, Logistics, or Supply Chain
CompetencyCertificate in Incoterms (advantageous)
Minimum 2 years' experience in trade administration (purchasing and sales)
Working experience on SAP
Skills
Customer service
Proficiency in SAP and Microsoft Office
Numerical and analytical skills
Planning and organising
Able to work under pressure and meet strict deadlines
Excellent verbal and written communication skills
Interpersonal skills
Problem solving skills
Ability to work independently as well as part of a team
Meticulous filing and record keeping
Salary Range:R156 000 - R260 000Total CTC per annum