We have a new vacancy at Emerald Publishing, which is part of the Emerald Group. This is a fantastic opportunity for a Legal Operations Administrator to join us, to help shape our growth and support Emerald Group as part of the central Legal and Ethics team.
We are looking for a dedicated team member who can communicate complex issues with people at all levels and who understands and exceeds both our internal and external customer requirements.
Location: We perform at our best when we feel trusted and are able to choose an approach to working that suits us best, which is why we are a remote-first company. However, we also believe in face to face collaboration, and our UK colleagues meet once a month for team time and quarterly for company get togethers in our Leeds office, so we ask that you be within a commutable distance that you are comfortable with in order to attend the office on those occasions.
About our Recruitment Process: We welcome applications from all individuals, irrespective of age, disability, sex, gender identity, sexual orientation, race, nationality, ethnic or national origin, religion, or belief. As we understand the value of the transferability of skills and experiences, we are not looking for the 'perfect candidate', we encourage everyone who is truly excited about our mission to apply.
We receive a high volume of interest in our roles and may close applications early if we reach capacity. We strongly recommend applying as soon as possible to avoid disappointment.
If you require additional time to complete your application due to accessibility needs or other circumstances, please don’t hesitate to contact us, we’re happy to support you.
Day to day we’ll trust you to:
Contract Management & Legal Support
- Assist in drafting, reviewing, and issuing standard sales contracts using approved templates and guidelines.
- Ensure all contract terms are accurately recorded and stored in the contract management system.
- Support the creation and tracking of bespoke licence agreements and amendments.
- Respond to routine contractual queries and escalate complex issues to legal counsel.
- Issue contracts for electronic signature and support the sales team with tender documentation.
- Develop a basic understanding of the company’s products, services and business models.
- Management of permissions requests to reproduce Emeralds content in line with standard guidelines.
Governance & Compliance
- Support the development and maintenance of governance frameworks, policies, and procedures.
- Monitor compliance with internal policies and external regulations (e.g., GDPR, FCA).
- Maintain compliance registers and assist with internal audits and risk assessments.
- Escalate breaches or non-compliance issues and support investigations.
- Assist in preparing governance reports and materials for leadership and board committees.
Operational & Stakeholder Support
- Liaise with internal teams to ensure alignment with governance and compliance requirements.
- Review and maintain internal guidance and supporting documentation
- Assist with process documentation and suggest improvements where appropriate.
- Support training delivery on contractual and compliance procedures.
Data Integrity & Reporting
- Ensure contracts and compliance records are stored and retrievable for audit and reporting purposes.
- Work in line with data protection policies and maintain audit trails.
- Generate basic reports on contract and compliance activity.
You’ll need to have:
Skills & Competencies
- Excellent written and verbal communication skills
- High attention to detail and strong organisational skills
- Proactive approach to problem-solving
- Ability to work independently and collaboratively across teams
- Comfortable using contract management or CRM systems
Experience
- Experience in a governance, compliance, legal operations, or contract administration role
- Experience using contract management systems is desirable
Behaviours & Attributes
- Enthusiastic, self-motivated and eager to learn
- Confident and professional in communication
- Flexible and adaptable to change
- Results-focused with a collaborative mindset
Additional Factors Specific to Role:
- As part of a global business have the ability to communicate effectively with regional offices and customers
- Build up strong working relationship with internal stakeholders
What’s in it for you?
At Emerald, we value our people. Becoming a part of our team means you’ll join a trusting and flexible environment and we've been
flexified so you can trust that we're a truly flexible workplace. All we ask is that you attend the office once a month to come together with work colleagues. You'll also have numerous opportunities to progress your career, as well as access to professional development and the opportunity to learn new skills.
You’ll receive a wide range of benefits, such as 38 days annual leave (inclusive of bank holidays, remote flexible working, a discretionary performance bonus, 6% pension contribution and various benefits aimed at supporting your wellbeing and work-life balance such as a working from home allowance. You can check out a full list of our benefits
here.
Roles are advertised at a benchmarked market median rate. Offers will be made within a range of the median, depending on skills and experience.
Please note - Applicants must be authorized to work in the UK without restrictions or sponsorship. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Emerald Group is committed to creating an inclusive environment for all of our applicants. If you would like to request any accommodations/adjustments from application through to interview stages, please complete the relevant section within the application or contact us at
peopleteam@emerald.com and let us know.