Key Responsibilities Include.
Coordinate the timely receipt, storage, and dispatch of goods, materials, and equipment to support programme and operational needs.
Maintain accurate stock records, inventory systems, and documentation for all logistics transactions.
Track and manage the distribution of goods to field locations, ensuring appropriate documentation and reporting
Ensure appropriate tagging, tracking, and disposal of assets according to policy.
Prepare and submit regular logistics and fleet reports, including fuel consumption, maintenance, stock levels, and vehicle utilisation.
Maintain organised, audit-ready records for all logistics and fleet transactions.
Contribute to budgeting and forecasting for fleet, transport, and logistics operations.
Provide daily operational support to staff on logistics and fleet procedures.
Coordinate the organisation's fleet, including vehicles and generators, ensuring they are properly assigned, utilised, and maintained.
Develop and maintain fleet schedules, including route planning, trip authorisation, and vehicle allocation.
Monitor fuel usage, vehicle logs, mileage records, and consumption reports to ensure efficiency and detect anomalies.
Coordinate regular servicing, repair, licensing, and insurance of all vehicles and generators.
Ensure all drivers adhere to safety standards, defensive driving practices, and organisational policies.
Arrange and coordinate staff travel and transportation of goods across operational areas.
Monitor the movement of vehicles and staff to ensure safety and compliance with travel protocols.
Implement tracking systems for fleet monitoring and timely response to incidents or breakdowns.
Ensure all travel and movement requests are processed efficiently and documented properly.
Manage documentation, including vehicle insurance, registration, and inspection records.
Conduct regular safety briefings, driver assessments, and fleet inspections.
About You
The ideal candidate will demonstrate a strong experience coordinating and managing logistics, fleet operations, warehousing, and distribution, with a strong ability to plan, track, and optimise deliveries for maximum efficiency.
The candidate will bring proven expertise in fleet coordination, including vehicle maintenance, scheduling, and fuel management, alongside hands-on experience with vehicle tracking systems, inventory tools, and effective vendor coordination.
Understanding of donor compliance and supply procedures is required, with an INGO experience considered an advantage and excellent planning and organisational skills are key to success in this role.