Mission
The logistics assistant supports the Logistics Managerin implementing and supervising all logistical activities at his/her assigned base.
In particular, he/she lends support to carrying out urgent activities and filing and archiving logistical documents.
He/she temporarily takes on the basic tasks of the Logistics Manager in their absence.
Responsibilities
Management of supplies:
Update price lists and vendor databases
Control Solidarités International purchase procedures
Verify and process quote requests and IOFs
Compose and archive purchase folders
Implement purchases, monitoring adherence to validation regulations and procedures
Negotiate prices, deadlines and methods of delivery
Ensure that relationships with suppliers are monitored.
Management of vehicle fleet:
Assist in the planning and execution of maintenance and repair work on mission vehicles
Draw up the vehicle schedule
Ensure that a complete breakdown kit is available on board all vehicles
Check that vehicle log books are in place and are used correctly
Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
Prevent misappropriation of petrol and spare parts
Monitor the administrative documents for all vehicles.
Management of equipment/telecommunications:
Assist in installing and securing materials
Assist in monitoring and maintaining materials
Organize training sessions in the use of means of communication
Management and monitoring of IT equipment:
Update antivirus software
Provide teams with adequate means for data backup
Ensure the maintenance and correct use of IT equipment
Management of supplies:
Supervise the maintenance and securing of warehouses
Support the logistics officer in carrying out stock checks and physical inventories.
Human resource management:
Assist in the recruitment process and in evaluating the members of the logistical team
Establish team schedules in conjunctionwith the Logistics Manager
Profile Forsaken
Minimum of B.Sc. Logistics / Accounting / Engineering or related Degrees.
At least 2 years of relevant experience in a similar position with an INGO
Technical competencies:
Knowledge of procurement and supply chain management.
IT: Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point, Link.
Transversal Skills: Well organized, honest, able to prioritize and manage important workload, good learning capacity and a fast learner, good communication, reactive, assertive, great attention to details, resistance to stress.
Language: English is mandatory and one of the local dialects is an added advantage.
Good Knowledge of the Northwest.