Job purpose
To assist the Supply Chain Officer/Supply Chain Technical Assistant/Admin Officer and the state LMCU in the management of SARMAAN II commodities and medicines in Jigawa State office.
Scope of work
The Logistics Assistant will be actively responsible for supporting an effective and efficient logistic management and inventory control system for SARMAAN II commodities and medicines in State office.
S/he will work under the supervision of the Supply Chain Officer/Supply Chain Technical Assistant with the Admin Officer as dotted line Manager.
Key working relationships:
The Logistics Assistant will be a member of the programme implementation team and report to the Supply Chain Officer/Supply Chain Technical Assistant or Admin Officer in delivering the supply chain distribution work plan and deliverables for the SARMAAN II programme.
Key accountabilities:
Provide support to the Supply Chain Officer/Supply chain Technical Assistant/Admin Officer and State Central Medical Stores (SCMS) and LMCU on program implementation.
Carry out pick and pack of implementation medicines (AZM), implementation tools, training materials and visibility materials for each AZM round.
Carry out the sorting, counting and documentation of AZM reversed to the CMS at the end of each AZM round.
Support physical verification of commodities with vendors during receipt into the stores and before dispatch during LMD.
Ensure delivery notes/waybills are signed and issued to vendors at the CMS during LMD
Separates empty bottles from unused ones and ensure they are clearly labelled.
Support the conduct of post last mile distribution POD reconciliation.
Assist in monitoring delivery of SARMAAN II commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
Support the monthly stock status assessment of all SARMAAN II commodities at the state central medical store.
Any other duty as may be assigned by the supervisor.
Expected Deliverables
Completes the pick and pack of SARMAAN II commodities latest 4 days to the commencement of LMD
Collate and file CMS/duplicate copies of PoDs and all AZM transaction documents
Reconciled post distribution stock report for non-medicine SARMAAN II commodities.
Presents and updated report of reverse logistics to the supply chain officer 2 days after each round's reverse logistics at the state central medical store.
Presents a filled timesheet that is approved by the line manager (supply chain technical assistant) confirming the number of days worked.
Requirements
A minimum of Senior Secondary Certificate Examination.
Must be computer literate
At least one year working experience in Commodity Logistics and supply management.
Ability to work under pressure both in a team and independently with minimal supervision.
Ability to work beyond normal working hours to meet urgent project deliverables.
A collaborative and flexible style, with a strong service mentality.
Experience in pick and pack of public health commodity is an added advantage.