Logistics Assistant- Nairobi at ACTED

Acted is looking for a Logistics Assistant to support day-to-day logistics work from the Nairobi office. This role will mainly support procurement, transport coordination, stock management and general logistics follow-up.

You will work closely with the Logistics Manager and other teams to make sure operations run smoothly and on time.

Key responsibilities

Procurement support


Follow up on purchase requests and make sure all documents are in place
Support sourcing of suppliers and getting quotations
Track orders and follow up with suppliers to ensure timely delivery
Prepare basic procurement documents and keep records updated
Work with Finance to follow up on supplier payments
Help maintain and update the supplier database


Transport and coordination


Support planning of staff movements and field visits.
Help manage driver schedules and daily transport needs
Check that vehicle documents like insurance and logbooks are up to date
Monitor fuel usage and basic vehicle follow-up
Assist with booking travel and accommodation for staff
Support logistics arrangements for meetings, trainings, and workshops


Stock and assets


Keep track of stock coming in and going out of the office
Maintain simple stock records and support regular stock counts
Flag when items need to be restocked
Support tracking of office equipment and assets


Filing and reporting


Make sure all logistics documents are properly filed (both soft and hard copies)
Keep records organized and easy to access
Support preparation of weekly and monthly logistics reports
Update tracking tools and share with the team when needed


Required Profile


A first degree in Logistics, Procurement, or Supply Chain Management
2 - 5 years of relevant work experience in Logistics, Procurement, or Supply Chain Management. Experience working with an INGO is highly desirable.
Experience or knowledge of one or more of the following areas would be an additional asset: agriculture, construction, food supply, inventory and property management, technology, transport, water, sanitation and hygiene services.
Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.
Diligent, dedicated, and able to see complex procedures through to completion.
Able to communicate complex information clearly, with excellent interpersonal skills.
Self-motivated, able to work independently or as part of a team.
Fluent written and spoken English.
Excellent computer skills including Microsoft Office (particularly Excel, Outlook, and Word).