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Logistics Compliance Manager at Bidvest Prestige
Bidvest Prestige
October 3, 2026
Full-time
On-site
Job Purpose
To ensure adherence to organizational logistics compliance requirements as per the Functional Management document (FMD) for Logistics, by conducting periodic compliance testing, validating transportation processes, reviewing vendor performance, monitoring statutory requirements, and driving corrective actions across logistics operations. Be the SPOC for handling any external or internal audit queries and responses.
Key Responsibilities
Policy & Documentation Management
Maintain Logistics FMDs, SOPs, policies, risk assessments, organization structures, and compliance records.
Ensure all compliance documentation is current, approved, and properly archived.
Support periodic policy reviews and updates.
Compliance Monitoring & Testing
Conduct monthly compliance testing of transportation and logistics processes across assigned sites.
Review and validate pickup and drop operations through MyRydes and EFMFM reports.
Monitor late arrivals, OTA (On-Time Arrival) performance, trip closures, and geofence compliance.
Verify transportation records for accuracy, completeness, and compliance with company policies.
Maintain compliance scorecards and testing trackers.
Incident & CAPA Management
Review logistics-related incidents and accidents.
Verify severity classification, investigation records, corrective actions, and closure status.
Ensure proper incident closure communication is maintained.
Monitor implementation of CAPA (Corrective and Preventive Action) plans and ensure the latest approved CAPA templates are utilized.
Vendor Compliance & Performance Management
Conduct monthly vendor performance reviews against SLA and KPI requirements.
Review vendor evaluation reports, meeting minutes, and performance discussions.
Ensure transportation vendors comply with contractual and compliance obligations.
Track and document operational issues, escalations, and improvement actions discussed with vendors.
Statutory & Vehicle Compliance
Verify validity of statutory vehicle documentation
Identify and escalate instances of expired or missing documentation.
Ensure only compliant vehicles are deployed for operations.
New Cab Induction & Special Transport Requirements
Review new cab onboarding documentation and approval workflows.
Validate cab induction approvals from logistics stakeholders and management.
Verify approvals and documentation for special business requirements, medical transportation, and special routes.
Challan & Penalty Monitoring
Verify traffic challans and related penalties imposed on transport vendors.
Validate supporting documentation and management approvals.
Track penalty trends and support corrective actions with vendors.
EV Fleet Compliance
Monitor EV (Electric Vehicle) attendance and utilization records.
Conduct verification of vehicle deployment and actual usage.
Support sustainability and fleet optimization initiatives through compliance monitoring.
Business Allocation Governance
Review transportation allocation reports to ensure fair and approved work distribution among vendors.
Validate allocation practices against contractual agreements and documented approvals.
Compliance Communication & Reporting
Ensure quarterly penalty education communications are circulated to transportation vendors.
Prepare monthly compliance dashboards, reports, and management summaries.
Present compliance findings, observations, and recommendations to stakeholders.
Support internal audits, compliance reviews, and remediation tracking.
Reporting & Governance
Prepare monthly, quarterly, and ad hoc compliance reports and dashboards.
Maintain compliance trackers and management review reports.
Present testing outcomes, risk observations, and compliance metrics to stakeholders.
Training & Awareness
Conduct compliance awareness sessions and refresher trainings.
Support new joiner compliance induction programs.
Promote compliance culture and policy awareness across logistics teams.
Required Skills & Competencies
Functional Skills
Logistics and transportation operations
Vendor management and governance
Compliance auditing and testing
Incident management and CAPA tracking
Contract and invoice validation
Regulatory and statutory document management
Technical Skills
Advanced MS Excel
Reporting and data analysis
Compliance tracking tools
Transportation management platforms (e.g., MyRydes/MoveInSync))
Documentation and evidence management
Behavioral Competencies
Strong analytical and investigative skills
High attention to detail
Problem-solving capabilities
Stakeholder management
Effective communication and report writing
Ability to manage multiple sites and audits simultaneously
Preferred Qualifications
2-5 years of experience in logistics operations, transportation compliance, audit, vendor management, or operational risk/compliance functions.
Experience in BPO/ITES/corporate transportation environment preferred.
Key Performance Indicators (KPIs)
Logistics compliance score %
Timely completion of monthly testing
Vendor SLA compliance
Closure of incidents and CAPAs within timelines
Statutory document compliance rate
Billing accuracy and exception management
Audit observation closure rate
Quarterly vendor compliance education completion
No Observations in external audits
To ensure adherence to organizational logistics compliance requirements as per the Functional Management document (FMD) for Logistics, by conducting periodic compliance testing, validating transportation processes, reviewing vendor performance, monitoring statutory requirements, and driving corrective actions across logistics operations. Be the SPOC for handling any external or internal audit queries and responses.
Key Responsibilities
Policy & Documentation Management
Maintain Logistics FMDs, SOPs, policies, risk assessments, organization structures, and compliance records.
Ensure all compliance documentation is current, approved, and properly archived.
Support periodic policy reviews and updates.
Compliance Monitoring & Testing
Conduct monthly compliance testing of transportation and logistics processes across assigned sites.
Review and validate pickup and drop operations through MyRydes and EFMFM reports.
Monitor late arrivals, OTA (On-Time Arrival) performance, trip closures, and geofence compliance.
Verify transportation records for accuracy, completeness, and compliance with company policies.
Maintain compliance scorecards and testing trackers.
Incident & CAPA Management
Review logistics-related incidents and accidents.
Verify severity classification, investigation records, corrective actions, and closure status.
Ensure proper incident closure communication is maintained.
Monitor implementation of CAPA (Corrective and Preventive Action) plans and ensure the latest approved CAPA templates are utilized.
Vendor Compliance & Performance Management
Conduct monthly vendor performance reviews against SLA and KPI requirements.
Review vendor evaluation reports, meeting minutes, and performance discussions.
Ensure transportation vendors comply with contractual and compliance obligations.
Track and document operational issues, escalations, and improvement actions discussed with vendors.
Statutory & Vehicle Compliance
Verify validity of statutory vehicle documentation
Identify and escalate instances of expired or missing documentation.
Ensure only compliant vehicles are deployed for operations.
New Cab Induction & Special Transport Requirements
Review new cab onboarding documentation and approval workflows.
Validate cab induction approvals from logistics stakeholders and management.
Verify approvals and documentation for special business requirements, medical transportation, and special routes.
Challan & Penalty Monitoring
Verify traffic challans and related penalties imposed on transport vendors.
Validate supporting documentation and management approvals.
Track penalty trends and support corrective actions with vendors.
EV Fleet Compliance
Monitor EV (Electric Vehicle) attendance and utilization records.
Conduct verification of vehicle deployment and actual usage.
Support sustainability and fleet optimization initiatives through compliance monitoring.
Business Allocation Governance
Review transportation allocation reports to ensure fair and approved work distribution among vendors.
Validate allocation practices against contractual agreements and documented approvals.
Compliance Communication & Reporting
Ensure quarterly penalty education communications are circulated to transportation vendors.
Prepare monthly compliance dashboards, reports, and management summaries.
Present compliance findings, observations, and recommendations to stakeholders.
Support internal audits, compliance reviews, and remediation tracking.
Reporting & Governance
Prepare monthly, quarterly, and ad hoc compliance reports and dashboards.
Maintain compliance trackers and management review reports.
Present testing outcomes, risk observations, and compliance metrics to stakeholders.
Training & Awareness
Conduct compliance awareness sessions and refresher trainings.
Support new joiner compliance induction programs.
Promote compliance culture and policy awareness across logistics teams.
Required Skills & Competencies
Functional Skills
Logistics and transportation operations
Vendor management and governance
Compliance auditing and testing
Incident management and CAPA tracking
Contract and invoice validation
Regulatory and statutory document management
Technical Skills
Advanced MS Excel
Reporting and data analysis
Compliance tracking tools
Transportation management platforms (e.g., MyRydes/MoveInSync))
Documentation and evidence management
Behavioral Competencies
Strong analytical and investigative skills
High attention to detail
Problem-solving capabilities
Stakeholder management
Effective communication and report writing
Ability to manage multiple sites and audits simultaneously
Preferred Qualifications
2-5 years of experience in logistics operations, transportation compliance, audit, vendor management, or operational risk/compliance functions.
Experience in BPO/ITES/corporate transportation environment preferred.
Key Performance Indicators (KPIs)
Logistics compliance score %
Timely completion of monthly testing
Vendor SLA compliance
Closure of incidents and CAPAs within timelines
Statutory document compliance rate
Billing accuracy and exception management
Audit observation closure rate
Quarterly vendor compliance education completion
No Observations in external audits