Maintenance Administrator (Bloemfontein) at Econo Foods

PURPOSE OF THE ROLE


The Maintenance Administrator will provide administrative and clerical support to the Maintenance Manager and maintenance team to ensure the efficient planning, scheduling, tracking, and reporting of maintenance activities. Assist with work orders, purchasing, inventory records, contractor coordination, and departmental documentation.


KEY RESPONSIBILITIES

Administrative Support


Maintain filing systems and maintenance records.
Answer phone calls, emails, and maintenance-related inquiries.


Maintenance Coordination


Create, update, and track work orders.
Schedule preventive and corrective maintenance activities.
Monitor maintenance requests and ensure timely completion.
Coordinate with technicians, contractors, and suppliers.
Maintain maintenance logs and service records.


Purchasing & Inventory


Raise purchase requisitions and purchase orders.
Track maintenance supplies, spare parts, and inventory levels.
Obtain quotations from vendors and contractors.
Process invoices and maintain procurement records.


Reporting & Documentation


Prepare weekly and monthly maintenance reports.
Maintain databases and computerized maintenance management systems .
Track equipment maintenance schedules and compliance records.
Assist with audits and regulatory documentation.


Health, Safety & Compliance


Maintain safety records and documentation.
Assist with contractor compliance documentation.
Ensure maintenance records meet company and legal requirements.
Support safety meetings and training administration.


Requirements

QUALIFICATIONS & EXPERIENCE


Grade 12 / Matric.
Diploma or certificate in Business Administration or Office Administration.
2 - 3 years' experience in an administrative role.
Experience in maintenance, facilities, engineering, manufacturing, or property management environments.
Knowledge of CMMS systems such as SAP, Maximo, or similar maintenance software.
Contractor and service schedules coordinated effectively.


SKILLS & COMPETENCIES REQUIRED


Exceptional relationship-building and interpersonal skills, aligned to the HO HOLA values.
Friendly, helpful, confident, humble, and team-oriented with strong emotional intelligence.
Ability to operate in a competitive, high-pressure, dynamic retail environment.
Strong communication skills (written and verbal) with the ability to influence and build trust.
High accuracy, strong attention to detail, and strong administrative capability.
Demonstrates integrity, ownership, resilience, and a willingness to go the extra mile.
Strong administrative and organizational skills.
Excellent communication skills (written and verbal).
Proficiency in Microsoft Office (Excel, Word, Outlook).
Data entry and record management experience.
Ability to prioritize tasks and meet deadlines.
Attention to detail and accuracy.
Ability to handle confidential information professionally.


CLOSING DATE


24 JUNE 2026