How You'll Make an Impact
We are looking for a bold, fast-paced, and highly analytical Manager - Employee Administration with a sharp critical eye and a strong transformation mindset to support the delivery of HR operations across the employee lifecycle. You will ensure our people processes run efficiently from onboarding to offboarding, enabling our teams to focus on powering Africa's energy transformation.
Spoiler: for this role, we value character, ownership, and way of thinking more than a specific career path.
You will own and manage all employee records, contracts, and documentation across the full employee lifecycle, including onboarding, offboarding, promotions, transfers, and career progression. You will play a critical role in administering and optimising our HRIS, ensuring data accuracy, reliable reporting, and effective leave management.
You will also be responsible for drafting, updating, and maintaining HR policies and core documentation (HR manuals, handbooks, etc.). Using our ERP and HR systems, you will standardise processes, automate repetitive administrative tasks where possible, and ensure employee data is consistently accurate and up to date.
What You'll Do
Employee Records & Data Management
Own and maintain accurate employee data within the HRIS, ensuring consistent structure / formatting and data integrity
Manage contracts and all employment documentation across the employee lifecycle (onboarding, offboarding, acting roles, promotions, transfers, etc.)
Analyse workforce data (e.g., headcount, turnover, leave liability) to identify trends and provide insights
Develop and maintain dashboards and reports to support data-driven decision-making
Conduct regular audits across HR systems to ensure accuracy, consistency, and compliance
Design and implement automated workflows within HRIS/ERP systems to reduce manual processes and improve data reliability
Onboarding, Offboarding & Orientation
Lead and coordinate end-to-end onboarding processes, including documentation, system setup, orientation scheduling, and cross-functional alignment (IT, Finance, managers)
Design, maintain, and continuously improve onboarding frameworks and orientation materials
Oversee structured and compliant offboarding processes, including exit interviews, documentation, and final clearances
Standardise and optimise onboarding and offboarding workflows to ensure consistency and efficiency
Payroll & Benefits Administration
Ensure accurate leave tracking and administration in line with policy and local regulations
Monitor leave balances and leave liability exposure, flagging risks or anomalies proactively
Partner with Finance to ensure accurate and timely payroll inputs and employee updates
Support benefits administration, including leave tracking, insurance enrolments, and related documentation
Serve as a knowledgeable point of contact for payroll, benefits, and policy-related queries
HR Policies & Employee Support
Draft, update, and maintain HR policies, handbooks, and core people documentation in line with regulatory and organisational changes
Ensure policies are clearly communicated, accessible, and consistently applied across all geographies
Managerial Responsibilities
Lead and develop a high-performing team with clear goals, KPIs, and accountability standards
Manage team capacity, resource allocation, and delivery planning within approved budgets
Participate in annual planning and forecasting processes
Own hiring, onboarding, performance reviews, and individual development plans
Ensure operational discipline, timely delivery, and quality standards
Identify and escalate resource or budget risks impacting delivery
Foster a culture of ownership, collaboration, and continuous improvement
What We're Looking For
Professional & Technical Strengths
Experience in project management, operations, or employee operations within a multinational environment
Proficiency in using tier ERP platforms (e.g., Workday, SAP, Sage, BambooHR, or similar)
Advanced Excel/Google Sheets skills, including data wrangling (cleaning large datasets, pivot tables, complex formulas, lookups)
Ability to write clearly and in a structured and professional manner
Leadership & Interpersonal Strengths
Ability to collaborate with multicultural and geographically distributed teams
High degree of autonomy and accountability (we operate within a hybrid work environment)
Strong organizational skills with exceptional attention to detail
Ability to manage a high volume of employee movements while maintaining accuracy and structure; capable of managing multiple priorities and consistently meeting deadlines
Effective stakeholder coordination and timely communication, with the ability to think strategically and see the bigger picture
Comfortable in fast-paced environments; adaptable navigating change and shifting priorities
Strong automation and data-driven mindset
Systematic thinker with the ability to identify gaps, inconsistencies, and process inefficiencies
Transformation-oriented mindset, with a focus on continuously improving, modernizing, and scaling recruitment processes
Change-driven and proactive in identifying opportunities to redesign and optimize existing workflows