Job Summary:
To lead the strategic procurement of goods and services, ensuring value for money and adherence to procurement policies. The role is also responsible for managing facilities, administration services, and ensuring a safe, functional and conducive working environment aligned with organizational goals.
Key Responsibilities:
Procurement Management
Develop, implement, and monitor the Bank's Annual Procurement Plan.
Lead and manage the procurement process in line with approved policies, procedures, and regulations.
Approve Local Purchase Orders (LPOs), Requests for Proposals (RFPs), and supplier payment documents.
Conduct market surveys to ensure competitive pricing and quality standards.
Maintain accurate records of inventory and procurement activities.
Manage supplier relationships, performance and contracts.
Prepare and submit timely procurement reports to senior management.
Serve as Secretary to the Procurement Committee.
Facilities & Property Management
Develop and implement facilities maintenance plans and schedules.
Oversee construction, renovation and fit-out projects for bank premises.
Ensure all Bank facilities meet safety, health, environmental and regulatory standards (including OSH compliance).
Plan and manage office space ergonomics and layout for optimal efficiency.
Oversee lease negotiations, renewals and ensure timely rent and land rate payments.
Ensure all equipment is tagged, tracked and maintained regularly.
Administrative Services
Develop and enforce standard operating procedures (SOPs) for procurement and facilities management.
Manage travel, accommodation and administrative support services.
Lead the asset disposal process in compliance with internal controls and policies.
Manage the issuance of work completion certificates and approval of maintenance requests.
Fleet Management
Oversee the management, servicing and compliance of the Bank's fleet.
Implement service level agreements (SLAs) and monitor provider performance.
People & Performance Management
Lead, mentor and develop a high-performing team.
Set departmental objectives and monitor performance against KPIs.
Promote a culture of accountability, service excellence and continuous improvement.
Key Competencies, Skills, qualification and Experience
Bachelor's degree in Procurement, Supply Chain Management or a related field
Diploma in Procurement and Supply Chain Management is mandatory.
Additional certifications in Property Management will be an added advantage.
Minimum of 5 - 6 years of relevant work experience in procurement, facilities or administration.
Proven experience in managing multi-vendor contracts and service level agreements.
Strong understanding of procurement regulations and procedures.
Excellent negotiation, vendor management and contract administration skills.
Exceptional planning, organizational and multitasking abilities.
Strong analytical and decision-making skills.
High level of integrity, confidentiality and professionalism.
Proficiency in Microsoft Office and procurement systems.
Excellent communication and interpersonal skills.
People management and leadership capabilities.
Resilience and flexibility in handling pressure and deadlines.
Knowledge of health, safety and regulatory compliance standards