Manager: Payroll and Records Administration at UMALUSI

Main Duties:


Manage payroll (weekly and monthly) and records administration functions, including salary processing, employee records management, leave administration, terminations, and benefits administration in line with organisational policies and the applicable legislative framework.
Oversee the accurate and timely preparation, verification, reconciliation, and submission of payrolls, ensuring compliance with the tax legislation and other statutory requirements.
Ensure effective maintenance, security, and integrity of employee personnel files, HR documentation, and electronic records systems.
Draw up and oversee the implementation of the annual payroll and records administration sub-unit's plan and budget, and report on expenditure and progress.
Ensure the smooth running of internal controls, and compliance processes.
Oversee the continued maintenance and improvement of payroll and records administration operations, including workflow optimisation and process standardisation.
Manage sub-unit operations and ensure compliance with legal and regulatory requirements such as SARS, GEPF, UIF, COIDA, and other statutory bodies.
Provide advice to Line Managers and employees on payroll matters, remuneration processes, leave application, policies and compliance with legislation.
Participate and provide payroll and records administration inputs in organisational strategic plans, audits, and operational planning processes.
Identify, manage, and mitigate risks related to payroll, benefits administration, and personnel records.
Develop and implement payroll controls, records-management standards, and retention schedules in line with the National Archives and organisational requirements. Communicate and inform employees of relevant payroll and records administration policies, procedures, and updates.
Develop, review, and implement payroll and records administration policies.
Conduct self-audits and internal checks on payroll and records administration processes to ensure accuracy and compliance.
Any other payroll and records-administration-related task or assignment allocated to the Manager.
Compile and, where required, review inputs for the quarterly reviews and annual report submissions.
Interact with internal and external auditors and attend to all information requests and any formal findings.


Requirements:


A 3-year post-matric qualification (NQF level 7) in Human Resource Management/Industrial Psychology or related field.
5 years' experience in the Human Capital Management field, including proven payroll management experience, along with 5 years of supervisory experience.