Key Responsibilities.
Data Management & MRP Administration
Capture and process manufacturing data (ASSEMBLIES) in the SAGE MRP system accurately and within agreed timelines.
Ensure data accuracy and integrity in the system to reflect real-time production status.
Create and maintain comprehensive manufacturing records and documentation for audit and tracking purposes.
Generate daily and weekly production reports and performance metrics to support decision-making.
Manage work orders and production tracking to ensure all jobs are accounted for and closed properly.
Inventory Management
Conduct monthly stock counts and reconciliations to ensure system figures match physical inventory.
Manage the finished goods store operations, ensuring organization, security, and proper handling of materials. Monitoring and Flagging Aged stocks
Maintain accurate stock records in SAGE, investigating and resolving any variances immediately.
Implement and enforce strict stock control procedures to minimize shrinkage and errors.
Coordinate stock movements and transfers between departments or locations efficiently.
Monitor stock levels continuously and identify slow-moving or obsolete items for management action.
Production Planning Support
Support the planning process by providing real-time finished goods stock information.
Link finished goods inventory data with production planning to optimize run schedules.
Coordinate with the production team regarding material availability to prevent downtime.
Assist in production scheduling by providing insights based on current stock levels and pending orders.
Provide stock analysis to help balance inventory levels with customer demand.
Quality & Compliance
Ensure compliance with all data integrity standards and company policies regarding information management.
Maintain proper documentation and record-keeping systems that meet audit requirements.
Support quality initiatives and corrective actions by providing accurate data and traceability.
Adhere to Good Manufacturing Practices (GMP) and safety standards within the office and warehouse environments.
Reporting & Analysis
Prepare daily, weekly, and monthly operational reports.
Analyse stock movement trends to identify patterns and areas for optimization.
Identify discrepancies in data or stock and implement corrective actions to prevent recurrence.
Provide management with accurate operational data to support cost analysis and strategic planning.
Continuous Improvement
Identify opportunities for process improvements in data entry, Inventory management, and reporting.
Support lean manufacturing initiatives by reducing waste in administrative and inventory processes.
Contribute to cost reduction efforts through better inventory control and data accuracy.
Participate actively in 5S and continuous improvement activities within the department.
Cross-functional Collaboration
Coordinate effectively with production, procurement, and warehouse teams to ensure seamless operations.
Support customer service by providing timely and accurate stock availability information.
Liaise with quality control regarding finished goods specifications and release status.
Work with the finance department on inventory valuation and month-end closing activities.
To carry out any other duties as may be required by the Management from time to time.
EXPERIENCE/SKILLS REQUIRED
Degree/Diploma in Business Administration, Supply Chain Management, Industrial Engineering, or related field.
2 to 4 years of experience in a manufacturing environment, preferably in print or packaging.
Strong proficiency in MRP/ERP systems (SAGE experience is highly preferred).
High competence level with Microsoft Office applications, particularly Excel
Strong analytical skills with the ability to interpret data and draw logical conclusions.
High level of accuracy and strong attention to detail.
Excellent organizational and planning skills with the ability to prioritize tasks.
Good interpersonal and communication skills to work effectively
Understanding of inventory management principles and warehousing best practices.
Ability to work under pressure and meet strict reporting deadlines