Role Description
The Monitoring and Evaluation (M&E) Officer will be responsible for designing, implementing, and managing systems to track project performance, ensure accountability to donors, and support data-driven decision-making. The role requires strong technical expertise in donor-funded project monitoring, financial tracking, statistical analysis, data visualization (Power BI), and high-quality donor reporting.
Key Responsibilities
Monitoring, Evaluation & Learning (MEL) Systems
Develop and implement M&E frameworks, logframes, and performance indicators aligned with project objectives
Design data collection tools, methodologies, and systems
Track project progress against targets, outputs, and outcomes
Ensure alignment with Results-Based Management (RBM) principles
Support baseline, midline, and endline evaluations
Donor-Funded Project Monitoring & Compliance
Monitor project activities in line with donor requirements and contractual obligations
Ensure compliance with reporting standards for donors (e.g., USAID, World Bank, FCDO, UN agencies)
Track deliverables, milestones, and key performance indicators (KPIs)
Support donor audits, evaluations, and learning reviews
Maintain proper documentation for accountability and transparency
Financial Tracking & Budget Monitoring
Monitor project budgets in collaboration with finance teams
Track expenditure against planned budgets and analyze variances
Assess burn rates and cost efficiency of program activities
Link financial data to program outputs for value-for-money analysis
Support financial reporting inputs for donor reports
Data Management, Analysis & Statistics
Design surveys, sampling approaches, and data collection methodologies
Oversee data collection processes (field and digital tools such as KoboToolbox/ODK)
Clean, validate, and analyze quantitative and qualitative data
Apply statistical techniques to generate insights and measure impact
Maintain databases and ensure data quality, integrity, and security
Data Visualization & Reporting
Develop and maintain interactive dashboards using Power BI
Integrate multiple data sources into real-time reporting systems
Present complex data in clear, user-friendly visual formats
Support program teams with data insights for decision-making
Donor Reporting & Technical Writing
Prepare high-quality donor reports (monthly, quarterly, annual)
Develop clear narratives linking activities, outputs, and outcomes
Produce case studies, success stories, and learning briefs
Ensure all reports meet donor formats, guidelines, and deadlines
Translate technical findings into clear, concise communication
Qualifications & Experience
Bachelor's degree in Monitoring & Evaluation, Statistics, Economics, Development Studies, or related field (Master's is an added advantage)
Minimum 3 - 5 years' experience in M&E, preferably in donor-funded programs
Advanced Excel (pivot tables, dashboards, data analysis)
Proficiency in data visualisation tools like Power BI for dashboard development and visualization
Experience with data collection tools (KoboToolbox, ODK)
Knowledge of statistical software (SPSS, STATA, or R)
Excellent written and verbal communication skills (especially donor reporting)
High attention to detail and accuracy
Ability to work independently and manage multiple tasks