Role Description
This is a full-time, on-site Office Administrator role based in Nairobi County, Kenya. The Office Administrator will perform a range of administrative and organizational tasks to facilitate smooth day-to-day office operations.
Key responsibilities include:
Coordinate day-to-day office administration, documentation, filing, and correspondence.
Support implementation and maintenance of the ISO 9001 Quality Management System, including records control and compliance activities.
Coordinate HR administration, including recruitment support, onboarding, leave and personnel records management.
Provide support in payroll preparation and accounting functions, including monthly statutory filings (NSSF, NHIF, PAYE).
Assist in bidding processes.
Facilitate procurement activities such as preparing LPOs, obtaining quotations, managing supplier documentation, and tracking deliveries.
Ensure smooth office operations including logistics, supplies management, and coordination with internal and external stakeholders.
Minimum Qualifications
Diploma in Business Administration, Office Management, or an equivalent discipline from a reputable institution.
At least 5 years of relevant experience in office administration within a corporate or project-based environment.
Working knowledge of ISO 9001:2015 Quality Management Systems.
Experience in payroll processing, bookkeeping, and management of statutory deductions.
Experience in HR management and procurement processes.
Experience in tender preparation for large donor-funded projects.
Proficiency in MS Office (Word, Excel, Outlook) and office productivity tools.
Strong organisational, communication, and interpersonal skills.
Attention to detail and problem-solving skills