Key Duties & Responsibilities
Administrative Support
Organize and coordinate office operations, procedures, and resources.
Maintain and update digital and physical office files, records, and documentation.
Handle general correspondence, including emails, letters, and internal memos.
Follow up on service contracts with various service providers.
Reception & Front Desk Duties
Greet visitors and direct them appropriately to maintain a professional front-of-house presence.
Answer, screen, and forward incoming phone calls professionally.
Manage incoming and outgoing mail and courier packages.
Office Supplies & Inventory Management
Monitor and replenish office supplies and equipment to ensure availability.
Maintain inventory records and liaise with vendors for procurement.
Ensure office equipment is well-maintained and arrange for repairs as necessary.
Meeting & Event Coordination
Assist in organizing internal meetings, team events, and office functions.
Prepare meeting agendas, take minutes, and distribute notes to stakeholders.
Ensure meeting rooms are clean, organized, and equipped with necessary materials.
Data Entry & Document Control
Input and maintain accurate records in company databases and systems.
Assist with the preparation of reports, spreadsheets, and presentations.
Ensure strict confidentiality and proper handling of sensitive and proprietary information.
Qualifications & Experience
Bachelor's degree or Diploma in Business Administration or a related field.
1 - 3 years of experience in an administrative, receptionist, or office assistant role.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or office management systems is an added advantage.
Strong organizational and multitasking abilities with high attention to detail.
Excellent verbal and written communication skills and a professional demeanor.
Basic knowledge of vehicle maintenance, local routes, and traffic conditions.
Strong problem-solving skills and the ability to work well under pressure.