Description
Duties and responsibilities shall entail:
Administrative Coordination
Provide executive and administrative support to Management.
Coordinate meetings, workshops, conferences, and official events.
Manage executive schedules, appointments, and travel arrangements.
Prepare meeting agendas, documentation, and minutes.
Follow up implementation of meeting resolutions and action points.
Records and Correspondence Management
Manage incoming and outgoing correspondence.
Maintain filing systems and electronic records.
Ensure proper custody of organizational records and confidential information.
Maintain document tracking and retrieval systems.
Support records retention and archiving processes.
Customer Service and Stakeholder Support
Receive visitors and respond to inquiries.
Coordinate stakeholder communication and appointments.
Provide customer service support and information to stakeholders.
Maintain professional relationships with clients, suppliers, and partners.
Office Operations
Coordinate office supplies and inventory management.
Monitor office equipment and maintenance requirements.
Support procurement and logistics processes.
Manage petty cash records and administrative expenditures where applicable.
Ensure efficient office operations and administrative support services.
Reporting and Compliance
Prepare administrative reports and records.
Support implementation of quality management systems.
Participate in audits and implementation of audit recommendations.
Maintain compliance with administrative procedures and organizational policies.
Perform any other duties assigned by the supervisor.
Education
Bachelor's Degree in Business Administration, Public Administration, Management, Social Sciences, or a related field plus a Diploma in Secretarial Studies.
More Details on Experience
Minimum four (4) years relevant experience in office administration, executive support, records management, or administrative services.
Required
Office administration and executive support skills.
Records and document management skills.
Communication and interpersonal skills.
Organizational and time management skills.
Customer service and stakeholder management skills.
Integrity, confidentiality and professionalism.
Added Advantage
ICT proficiency.
Event coordination and report writing skills.