Office Administrator II

Requirements

Education

• Academic - Bachelor's degree in Secretarial Studies, (Bachelor's degree in Secretarial Studies, )
• Academic - Bachelor's degree in Public Relations, (Bachelor's degree in Public Relations,)
• Academic - Bachelor's degree in Business Management, (Bachelor's degree in Business Management,)
• Academic - Bachelor's degree in Business Administration (Bachelor's degree in Business Administration)
• Academic - or equivalent discipline (or equivalent discipline)
• Academic - OTHER (Proficiency in computer applications. )

Job Responsibilities

• Drafting responses to routine correspondences for the signature of the supervisors;
• Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre's mandate;
• Participating in implementing departmental initiatives as per the work plans and programmes;
• Keeping equipment in use in good condition and report on defects for maintenance and other necessary action;
• Ensuring security of office equipment, confidential documents and records in order to preserve aspects of the Authority's memory;
• Liaising with relevant offices to secure meeting rooms, request audio-visual needs and organize catering needs for internal meetings;
• Providing day-to-day routine administrative support to various work units of the assigned Department /Division / Units;
• Ensuring availability of stationery stock, equipment, and furniture in offices assigned;
• Processing and maintain data and manage the e-office;
• Handling protocols for executive visitors;
• Updating the office diary and the travel itineraries for effective logistics planning;
• Drafting periodic management reports and ensure timely submission.
• Drafting responses to routine correspondences for the signature of the supervisors;
• Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre's mandate;
• Participating in implementing departmental initiatives as per the work plans and programmes;
• Keeping equipment in use in good condition and report on defects for maintenance and other necessary action;
• Ensuring security of office equipment, confidential documents and records in order to preserve aspects of the Authority's memory;
• Liaising with relevant offices to secure meeting rooms, request audio-visual needs and organize catering needs for internal meetings;
• Providing day-to-day routine administrative support to various work units of the assigned Department /Division / Units;
• Ensuring availability of stationery stock, equipment, and furniture in offices assigned;
• Processing and maintain data and manage the e-office;
• Handling protocols for executive visitors;
• Updating the office diary and the travel itineraries for effective logistics planning;
• Drafting periodic management reports and ensure timely submission.