The incumbent will work under the direct supervision of Assistant FAO Representative (Administration) and in close coordination with the Administration and Operations Unit of FAO South Africa, under the overall guidance of the FAO Representative.
Technical Focus
Provision of efficient and reliable office support services to ensure a professional, safe and well-functioning working environment. The role focuses on maintaining office accessibility by keeping a record of all office door codes, supporting administrative and logistical tasks, managing office supplies and deliveries, and assisting in safety and security compliance within FAO Representation Country Office.
Tasks and responsibilities
Provide general administrative tasks and clerical support (e.g., filing, photocopying, managing correspondence).
Assist in organizing meetings, workshops, and events.
Maintain office supplies and inventory.
Accompany visiting internal and external stakeholders when they visit the UN House, as required.
Perform data entry and maintain records.
Assist with local travel arrangements and logistics.
Helping in the preparation and organization of office materials, office files, document archives (physical and electronic)
Register incoming and outgoing correspondence, parcels, official documents, and courier service.
Assist staff in retrieving administrative documents and records when required
Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events;
Perform other duties as requested.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Completed High school diploma or equivalent
At least 3 years of relevant experience in office support, cleaning, or facility maintenance.
Working knowledge (level C) of English
National of South Africa or resident of the country with valid work permit.
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement