Job Description
Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors.
Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars.
Keep the office clean, stocked, and organized, especially the Executive office, conference rooms, storage closets, and communal areas.
Order office supplies, stock supply stations, and ensure equipment is operable.
Maintain filing system, contacts database, employee lists, and inventories.
Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events.
Management of C-Suite calendar and travel
Manage office petty cash.
Experience
One year experience in clerical role. HND or BSc in any field of study
Experience in coordinating budgets and expenses.
Experience in helping to develop internal processes and filing systems.
Skills
Excellent written and verbal communication skills; Self-Driven; Excellent Customer Care Skills; Exceptional Communication Skills; Ability to Maintain a Strict Level of Confidence; Proficiency in Microsoft Office Programs (Especially Word, Power point and Excel); Attention to Detail; Professional Appearance; Excellent Typing Skills; Strong Problem Solving Skills; Excellent Organisational Skills; Highly Motivated and Ability to Prioritize Efficiently; Ability to Work Alone and As Part of a Team; Enthusiastic and Reliable; Knowledge of Basic Office Management Procedures.