Office Manager | Tyger Waterfront Bonitas Office Park, Western Cape at PSG Konsult Ltd

Job Description :


The role involves effective day-to-day management and coordination of office requirements and facilities management as well as providing effective practice support.


Responsibilities:


Overall administrative management of office facilities, equipment, and consumables, including office maintenance, supplier coordination, inventory control, procurement, budget monitoring, and ensuring the smooth and efficient operation of the office environment. Ensure the office environment is clean, organized, and professional.
Business operations (supplier management, facilities management, lease maintenance, service provider contracts maintenance)


Infrastructure and IT maintenance


Staff coordination (leave administration, new employee onboarding, training coordination and staff wellbeing)
Office Compliance & Governance (monitoring of compliance and regulatory requirements, audit preparation and risk management coordination)
Implementation of new systems (such as Copilot, Quickly Sign, Astute, Gravitas) in the office and managing the payment of fees
Efficient co-ordination and planning of client functions


Planning of office functions


Executive support to Partners (practice reports, meeting coordination, liaising with regional manager and follow-up on action items)
Coordination of information and tasks between partners and staff
Assist with answering/redirecting incoming calls, taking messages, greet clients and visitors to the office
Coordinate travel arrangements, accommodation bookings, diary management, arrangement of parking and boardroom meeting reservations
Ad-hoc support function for administrative staff
Relationship Management with product providers
Ad-hoc and special projects


Minimum requirements:


Matric/Grade 12 or a relevant degree or diploma (Advantageous)
3 - 5 years of relevant experience within financial services. Experience
Proficient in English and at least one other official South African language.
Computer literate (MS Office)
Valid driver's license and own reliable vehicle (non-negotiable)


Competencies Required


Good communication skills (written & verbal)
Client services and telephone etiquette
Interpersonal skills
Good administration skills
Planning and organising skills
Good time management skills
Resilient with a good level of stress tolerance
Team Player
Client service driven
Strong organizational and time-management skills
Ability to multitask and work under pressure
Professional appearance and attitude
Strong attention to detail and problem-solving skills


Closing date: 01-Sept-2026