Operations Administrator - Sandton at Empact Group

Education and Experience Required


Matric (Grade 12) is a minimum requirement
Strong financial background
Advanced Microsoft Excel skills (including VLOOKUP, SUMIF, Pivot Tables, graphs, etc.)
Experience in project tracking and administration
Strong numerical and administrative skills
Computer literate, with strong proficiency in Microsoft PowerPoint, Advanced Excel, and Microsoft Word
Experience assisting with fleet administration and maintaining vehicle registers


Key Areas of Responsibility:


The Administrator will be responsible for managing or supporting management in the following areas:


Operational and Administrative Support


Provide operational support to General Managers, Regional Managers, COE, and the Sales Team
Provide ad hoc support to Food Support Partners and Unit Managers
Maintain and update company and regional information as required


Meeting and Diary Management


Manage diaries and coordinate meetings, including scheduling participants, booking meeting rooms, and arranging required resources
Prepare and distribute meeting agendas in advance
Record accurate minutes and distribute them timeously


Project and Financial Support


Assist with managing and tracking all Food Operations projects
Assist with the monthly consolidation of financial graphs and presentation reports
Support the preparation of PowerPoint presentations and documentation, ensuring accuracy and quality


Communication and Reporting


Collate internal information from units and distribute internal communications to the business as required


Travel and Event Coordination


Arrange travel and flight bookings for the General Manager and Regional Managers when required
Coordinate social events related to the food business


Asset and Data Management


Maintain control of the food asset register
Assist with fleet administration and maintain the vehicle register
Maintain the Food Operations database, including contracts, QBRs, HSE records, price increases, and other relevant reports


Stakeholder Coordination


Liaise with PRP representatives and facilitate meetings and training sessions with General Managers, Regional Managers, and Unit Managers